Office Manager

Master Search Solutions • Paramus, NJ

4d • $60,000 - $65,000 • Hybrid

About The Position

The Office Manager leads day-to-day operations at the client’s Bergen County office and supports key People Operations functions. This hybrid, full-time, non-exempt role is onsite Monday through Thursday from 8:30 a.m. to 5:00 p.m., with Fridays worked from home. Travel is minimal, and the position is eligible for overtime.

Reporting to the Executive Vice President, Chief Human Resources Officer, the Office Manager runs the workplace for approximately 100 employees at the location, with 50–60 people typically in the office on a given day. The role owns vendor relationships, supplies, events, and office logistics, and includes a company credit card for business purchases.

Requirements

• At least 3 years of office management or office administration experience.
• Experience managing vendors, supplies, and office events.
• Personable, proactive, and solutions-oriented approach.
• Highly organized and welcoming to employees and visitors.
• Ability to stay calm under pressure.
• Comfort setting up conference room technology.
• Ability to occasionally lift 15–25 pounds.

Nice To Haves

• HR administrative experience, such as onboarding, maintaining organizational charts, or working with HR systems.

Responsibilities

• Manage vendor relationships and contracts for cleaning, pantry, maintenance, security, and repairs, as well as leases for office equipment.
• Track office and engagement spending, manage purchase orders and invoices, and identify cost savings.
• Maintain organizational charts and the HR intranet, and assist with HR administration and reporting.
• Partner with HR and IT on onboarding and offboarding, including workspace setup, access, and logistics.
• Keep reception, the kitchen, and conference rooms clean, stocked, and guest-ready; order supplies, snacks, and drinks.
• Plan and manage catering and events, including meetings, client visits, team lunches, holidays, and Bring Your Child to Work Day.
• Build simple, scalable processes as the organization grows.

Benefits

• Choice of medical plans, including an HSA with a company contribution.
• Dental insurance.
• Vision insurance.
• 401(k) with a company match.
• Two weeks of paid time off.
• 12 paid holidays.
• Company closure between Christmas and New Year's.
• Summer Fridays that end at 1 p.m.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed