Office Manager

American Cementing • Liberty, TX

13d • Onsite

About The Position

The Office Manager supports the administrative operations of the district and reports to the District Manager. The role manages daily office functions, coordinates district-wide activities, supports HR and payroll processes, and helps ensure compliance with company policies and procedures. It serves as a central point of contact for internal communication and provides support across departments to promote efficient, organized operations.

The position is primarily performed in an office environment, with possible travel to company districts and field locations. Candidates must be authorized to work in the United States without current or future employment sponsorship; applicants located outside the United States are not being considered.

Requirements

• High school diploma or GED.
• 2–4 years of administrative experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills, including the ability to multitask.
• High attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• Professionalism, discretion, and ability to handle confidential information.
• Authorization to work in the United States without current or future employment sponsorship.

Nice To Haves

• Post-secondary education preferred.
• Oil and gas or service-industry experience is a plus.
• Exposure to human resources and payroll processes preferred.

Responsibilities

• Organize and schedule meetings, travel, conferences, and district events.
• Maintain and update filing systems and retrieve information as needed.
• Sort and distribute incoming mail, manage incoming calls, respond to inquiries, and direct inquiries appropriately.
• Prepare correspondence, memos, charts, and presentations accurately and with attention to formatting.
• Reconcile company credit-card expenses.
• Maintain office-supply inventory and identify cost-saving opportunities.
• Support special projects and initiatives.
• Assist with new-hire onboarding, including profile reviews, drug-screening coordination, and first-day setup.
• Monitor and manage pre-employment and random drug screenings through DISA.
• Provide guidance on company policies and operating standards, escalating HR issues or concerns to Corporate HR.
• Handle confidential information with discretion and professionalism.
• Support time entry and auditing for payroll processing; assist with benefit changes and bonus payments.
• Help maintain current DOT files and track DOT compliance using the Samsara system.
• Prepare and process vendor master data for new suppliers in coordination with Procurement/Logistics.
• Help ensure alignment with applicable laws, regulations, and company policies.
• Work with the District Manager and district team to plan and support meetings, including preparing agendas and presentation materials.
• Serve as a liaison across departments to support effective communication.
• Provide timely administrative support across functions and perform other duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Employer-paid life, AD&D, short-term disability, and long-term disability coverage.
• Voluntary accident, critical illness, hospital indemnity, and dependent life coverage options.
• Employee Assistance Program (EAP).
• 401(k) with employer match after 90 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED