Office Manager

JB Consulting Systems•Hillsboro, OR

About The Position

Cascade Systems Technology is seeking a highly organized, detail-oriented Office Manager to oversee daily office operations and provide human resources, executive, and administrative support. The role maintains accurate records and helps ensure efficient, organized, and professional business operations. As the company's public-facing representative, the Office Manager handles visitor reception and customer phone inquiries and performs receptionist and clerical duties at the main entrance desk. The position includes office management, executive support, coordination with the company's outsourced accounting team, payroll and bookkeeping support, and day-to-day human resources coordination. The ideal candidate is dependable, proactive, professional, and able to balance accounting responsibilities with office administration and employee support while exercising good judgment and maintaining confidentiality.

Requirements

At least five years of relevant experience in office administration, human resources support, administrative coordination, or office management.
Ability to handle sensitive and confidential information professionally and discreetly.
Strong verbal and written communication skills and exceptional interpersonal abilities.
Ability to build positive working relationships across all levels of an organization and with external partners.
Excellent organizational, multitasking, and time-management skills.
Advanced proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook, and with HRIS systems.
Strong attention to detail and commitment to accuracy.
Self-motivation and ability to work independently while contributing as a collaborative team member.

Nice To Haves

Experience in a fast-paced, professional business environment.
Education, training, or professional experience equivalent to the stated experience requirement may be considered.

Responsibilities

Represent the company professionally and foster positive relationships with customers, suppliers, vendors, and business partners.
Deliver exceptional customer service and ensure communications reflect the company's professional standards and values.
Maintain conference rooms, reception areas, and common office spaces.
Maintain confidential employee records and personnel documentation.
Assist with office policies, compliance initiatives, and workplace safety programs.
Coordinate special projects and administrative initiatives as assigned, and perform other duties as assigned.
Provide high-level executive support to department leaders and management teams.
Prepare, edit, and distribute correspondence, reports, presentations, meeting agendas, and other business documents.
Manage complex scheduling, meeting coordination, and calendar management for multiple stakeholders.
Provide administrative support to the outsourced accounting team as needed.
Prepare and upload electronic payments and wire transactions for approval.
Serve as a liaison between leadership, employees, clients, vendors, and business partners.
Process payroll and provide support for bookkeeping functions.
Provide administrative support for day-to-day human resources operations.
Support recruiting, onboarding, and new hire orientation activities.
Assist management with performance review administration, employee recognition programs, and workforce development initiatives.
Assist with benefits administration, including enrollments, changes, and terminations.
Respond to employee inquiries about policies, procedures, benefits, and general HR matters.
Monitor training, certifications, compliance requirements, and professional development programs.
Keep HR files and documentation organized, current, and compliant with company standards.