Office Manager

AIT Worldwide Logistics•Palatine, IL

About The Position

AIT Worldwide Logistics is seeking a proactive Office Manager to coordinate office services and related activities, provide comprehensive support, and help maintain a pleasant work environment. The role supports organizational effectiveness, communication, and regulatory compliance at the LAX station. The ideal candidate is detail-oriented, has strong time-management and organizational skills, and can adapt to changing priorities while working independently and collaboratively. The position includes coordinating office and facility needs, supporting leaders and employees with administrative tasks, organizing meetings and events, and assisting with inspections and compliance activities. The stated wage range is $68,140.00–$102,220.00 and may vary based on geography and the candidate’s knowledge, skills, abilities, and experience. A bonus may also be available based on business and/or individual performance metrics, depending on the position.

Requirements

Strong organizational skills and attention to detail.
Flexibility to adapt to shifting priorities.
Ability to work independently and effectively with minimal supervision.
Advanced knowledge of Microsoft Office, particularly creating PowerPoint presentations, basic Excel formulas, mail merges, tracking changes, and editing in Word.
Strong interpersonal and communication skills.
Ability to work in a fast-paced, high-volume environment.
Ability to handle sensitive and confidential matters.
A strong work ethic and appreciation for ownership, independence, accountability, and autonomy.
A team-oriented approach and respectful conduct toward teammates.
Customer-service focus and ability to build relationships with internal and external customers.
Growth mindset, openness to change, and interest in continuous improvement.

Nice To Haves

Bachelor’s degree preferred.
3–5 years of customer service experience.

Responsibilities

Participate as the safety committee chairperson.
Train new leaders on the Concur expense and travel system.
Create and process leaders’ monthly expenses after approval.
Record notes and follow-up action items from key leadership meetings.
Track inventory and order office, warehouse, and cleaning supplies.
Coordinate U.S. Mail.
Update the LAX extension list.
Organize community events.
Order calendars and holiday gifts for the station and LAX sales team.
Book hotel stays for AIT employees and guests visiting the LAX station.
Assist with HR photos for AIT teammates and remind employees to sign up for new enrollments.
Assist with audits, fire, customs, and TSA inspections, and regulatory compliance generally.
Coordinate conference-room space for LAX and regional employees.
Coordinate conference calls for the sales team.
Order business cards for LAX managers and LAX sales.
Coordinate employee luncheons and employee anniversaries.
Set up vendors with corporate accounts payable and ensure vendors are paid.
Serve as property liaison with external vendors on maintenance and repairs.
Work with the janitor, management, and employees to keep the facility clean and orderly.
Assist with facility upgrades as needed to support continuous improvement.
Lead initiatives involving recycling electronics and shredding old AIT documents.
Handle badge setup.
Perform other duties as assigned.