Office Manager

Rumble•Sarasota, FL

13d

About The Position

RUM Group Inc. is an AI infrastructure and video company. Its Quake AI business delivers AI compute as a service, operating AI data centers with GPU and CPU compute, storage, and networking. Rumble, its video business and the original tenant of Quake AI, provides creators and enterprises with video technologies for reach, scale, and monetization. RUM Group is building infrastructure and trust services for an agentic-first enterprise. Rumble is seeking an Office Manager to keep offices organized, well equipped, and running smoothly while providing operational support to Marketing. The role owns day-to-day office operations across multiple locations, including facilities coordination, vendors, purchasing, inventory, mail, travel, and administrative support. It also partners with Marketing on branded merchandise, social media scheduling, events, and promotional activities. The Office Manager works closely with HR, IT, Finance, Marketing, and team leads to maintain a consistent, efficient, and professional working environment.

Requirements

At least 3 years of experience in office management, office coordination, or a senior administrative role, including responsibility for multiple locations.
Experience managing purchasing, inventory, vendor relationships, and budgets, with accurate tracking of orders, stock levels, invoices, and expenses.
Experience coordinating employee travel and working with third-party suppliers and service providers.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Comfort learning new systems and tools.
Strong organization and prioritization skills, with the ability to manage competing requests and support multiple teams and locations.
Attention to detail and accuracy when handling bookings, purchasing, inventory, expenses, and documentation.
Clear written and verbal communication and a professional, service-oriented approach to employees, visitors, and vendors.
Proactive problem-solving, resourcefulness, and ownership of tasks from initial request through completion.
Sound judgment, adaptability, and a collaborative approach to maintaining an efficient workplace and positive employee experience.

Nice To Haves

Experience sourcing and ordering branded merchandise or promotional products.
Familiarity with social media platforms and scheduling tools such as Hootsuite, Sprout Social, Later, or native platform schedulers.
Familiarity with basic bookkeeping.
Experience supporting distributed teams in a technology, media, or high-growth environment.

Responsibilities

Oversee daily operations across all offices, keeping meeting rooms, kitchens, reception areas, and shared spaces organized, presentable, and well stocked.
Serve as the primary contact for facilities needs, coordinating with building management and service providers on maintenance, repairs, access, and safety.
Manage purchasing and inventory for office supplies, kitchen supplies, and branded merchandise across locations, including ordering, receiving, storage, distribution, stock tracking, and replenishment.
Partner with Marketing to source and distribute branded apparel, promotional items, and merchandise for new hire welcome kits, company events, client and partner gifts, and employee recognition programs.
Support Marketing execution by scheduling social media posts according to the content calendar and coordinating branded materials, event logistics, and promotional activities.
Coordinate domestic and international employee travel, including flights, hotels, ground transportation, and visa-related support as needed, in accordance with company travel policy.
Manage supplier and service provider relationships, including sourcing vendors, obtaining quotes, reviewing pricing, and coordinating reliable, cost-effective service.
Track office operations spending against budget, reconcile supply and merchandise invoices and expenses, and maintain accurate purchasing, inventory, and expense records.
Coordinate logistics for meetings, company events, and team activities, including scheduling, room reservations, catering, merchandise, and materials.
Partner with HR and IT on new hire onboarding logistics, including workstation setup, access coordination, office tours, and welcome materials.
Maintain office procedures, guides, vendor contacts, ordering processes, and emergency resources to support consistency across locations.
Manage incoming and outgoing mail and packages, provide day-to-day administrative and document support, and assist with special projects and other duties as assigned.