Office Manager

ANS•Austin, TX

12d

About The Position

The Office Manager supports an exceptional workplace experience and the efficient operation of one or more ANS office locations across the United States. Serving as a business partner and cultural ambassador, this person oversees office operations, facilities, employee experience, events, fleet and equipment, and local administrative support. The role calls for an organized, proactive, resourceful, service-oriented professional who can communicate effectively and manage competing priorities in a fast-paced environment while maintaining operational excellence and cost-effective practices. The Office Manager manages office administration and facilities, vendor and landlord relationships, workplace services, meeting spaces, events, employee onboarding support, and local team coordination. The role also tracks office expenses and budgets, supports health and safety compliance, oversees company vehicles and field equipment, and leads office-related projects such as moves, renovations, and workspace improvements.

Requirements

At least 3 years of experience in Office Management, Facilities Management, Hospitality Management, Workplace Experience, or a related operational role.
High school diploma or equivalent.
Exceptional organizational, planning, and time-management skills, with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to balance multiple priorities and meet deadlines in a dynamic environment.
Strong problem-solving skills and a proactive, solutions-oriented mindset.
Ability to work independently and collaboratively across all levels of an organization.
Professional judgment and discretion in handling confidential information.
Strong customer service skills and ability to build positive relationships.
Experience managing vendors, facilities, workplace services, and operational budgets.
Demonstrated event planning and project management experience.
Familiarity with onboarding processes and general HR practices.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Hospitality Management, Operations, or a related field.
Experience with asset management, CRM, project management, or workplace technology platforms.

Responsibilities

Oversee day-to-day office operations and maintain a professional, organized, safe, and welcoming workplace.
Manage office supplies, procurement, vendors, equipment maintenance, mail, deliveries, records, and facility inspections.
Develop and improve office policies, procedures, and workflows; liaise with landlords, building management, vendors, contractors, and service providers.
Review leases, service agreements, and vendor contracts for compliance with company standards and budgets.
Coordinate visitor management, front-office communications, and meeting room scheduling and utilization.
Plan employee engagement and experience initiatives, including volunteer activities, recognition events, team-building opportunities, and office celebrations.
Plan and execute local meetings, workshops, training sessions, symposiums, leadership visits, and company events.
Manage catering, hospitality, and onsite event logistics.
Support new employee onboarding through workstation setup, welcome communications, office orientations, and onboarding materials.
Provide administrative support to local teams and departments; assist with travel, meetings, and expense submissions.
Partner with People Operations, Marketing, Business Development, IT, and other stakeholders on employee engagement and operational effectiveness.
Coordinate offsite meetings, events, reservations, transportation, and related operational needs.
Maintain accountability for company vehicles and field equipment, including reservations, check-in/check-out, inspections, maintenance, repairs, recalls, registrations, and records.
Procure and inventory field supplies and coordinate shipment and distribution of equipment.
Track, reconcile, and report office expenses; review and approve invoices; support annual budgets, cost control, and operational forecasting.
Ensure workplace health and safety compliance; maintain first aid and emergency preparedness supplies; coordinate inspections and safety-related services.
Lead office projects such as workspace improvements, office moves, and renovations, and support broader Operations initiatives.
Identify improvements to workplace processes, employee experience, and operational efficiency.