Office Manager

Groq•San Francisco, CA

7d•$91,000 - $117,600•Onsite

About The Position

Groq is seeking an Office Manager to launch its new Palo Alto office and create an exceptional workplace experience. The role will coordinate workplace setup, vendors, IT readiness, and move-in logistics to support a smooth and timely opening. Once the office is operational, the Office Manager will own day-to-day workplace operations and create a welcoming, organized, and engaging environment for employees, leaders, and visitors. This is a hands-on, highly visible position requiring initiative, urgency, attention to detail, and the ability to anticipate needs and establish reliable, high-quality workplace operations.

Requirements

4–6 years of experience in office management, workplace operations, facilities coordination, employee experience, or a related role.
Experience independently managing day-to-day office operations in a fast-paced or growing organization.
Strong organizational and project coordination skills, including the ability to manage multiple priorities, vendors, and timelines while maintaining attention to detail.
Experience managing vendor relationships, coordinating facilities services, and maintaining a welcoming, well-functioning office environment.
Experience organizing employee events, team gatherings, or workplace engagement activities.
A hospitality and service mindset, with experience supporting executives, visitors, or high-visibility workplace environments.
Excellent interpersonal and communication skills, sound judgment, professionalism, and discretion.
A proactive, resourceful, and solutions-oriented approach, with the ability to anticipate needs, take initiative, and independently drive work forward.
Adaptability and comfort navigating ambiguity, changing priorities, and a fast-moving environment.
A hands-on mentality and willingness to own everyday workplace needs and larger projects.
Ability to work onsite five days per week in Palo Alto or the San Francisco Peninsula.

Nice To Haves

Experience coordinating office openings, relocations, or workplace setup projects.

Responsibilities

Coordinate office opening and readiness with Workplace, IT, Procurement, Security, and external vendors.
Coordinate office supplies, equipment, technology readiness, vendor services, and employee move-in logistics.
Manage day-to-day office operations, including facilities requests, maintenance coordination, office supplies, kitchen stocking, and workplace readiness.
Serve as the primary onsite contact for property management, building services, facilities vendors, and other service providers.
Maintain a welcoming, polished, and organized workplace for employees, executives, and visitors.
Coordinate workplace logistics for leadership meetings, executive visits, and important onsite gatherings.
Partner with People and other teams to organize office gatherings, celebrations, employee engagement activities, and community-building experiences.
Collaborate with People, IT, and other teams to support new employees and visitors as they navigate the office and access workplace resources.
Develop and maintain office procedures, vendor information, supply management practices, and operational documentation.
Proactively identify facilities issues, employee needs, and operational gaps, and take ownership of solutions.
Gather employee feedback and implement practical improvements to workplace services and experiences.