Office Manager

Uncommon Schools • Rochester, NY

10d • $17 - $24

About The Position

Uncommon Schools is hiring Office Managers to support school operations and ensure students, families, and staff have the information and resources they need. Office Managers coordinate the day-to-day systems and routines that help schools run seamlessly. The posting describes three variants: Communications, Data & Systems, and Finance. Responsibilities depend on the variant and may include serving as a constituent contact, managing enrollment and attendance, maintaining student information and files, bill pay and accounting, procurement and supply management, and supporting school events. The Finance variant serves the network’s largest K-8 campuses and high schools.

The role calls for a mission-driven, organized, accurate, and adaptable professional who communicates effectively and manages competing tasks and deadlines. One to three years of teaching or school administrative office experience is required; Spanish-speaking skills are strongly preferred. Compensation is $17.00–$24.25 per hour, with most qualified candidates expected to receive an offer of $17.00–$18.57 per hour. The hiring start time is RY 27-28.

Requirements

• Demonstrate a passionate commitment to the mission of Uncommon Schools.
• Communicate effectively verbally and in writing, with strong interpersonal skills when working with teammates, teachers, students, families, and other stakeholders.
• Be organized and able to maintain systems such as attendance, vendor deliveries, student documentation, and paperwork.
• Maintain a calm, professional demeanor amid competing demands and external pressures.
• Have strong time-management skills and the ability to manage multiple tasks and meet tight deadlines.
• Complete tasks accurately and thoroughly.
• Have 1 to 3 years of teaching or school administrative office experience.

Nice To Haves

• Spanish-speaking skills are strongly preferred to support effective communication with students, families, and community members.

Responsibilities

• Coordinate day-to-day operational systems and routines that allow the school to run seamlessly.
• For the Communications variant, serve as the primary contact for school constituents in person, by phone, and by email.
• For the Communications variant, enroll new students and re-enroll current students.
• For the Communications variant, manage daily student attendance and operational systems.
• For the Communications variant, maintain up-to-date student information and student files.
• For the Data & Systems variant, handle bill pay and accounting.
• For the Data & Systems and Finance variants, manage procurement and supplies for students, staff, and events.
• For the Data & Systems variant, maintain accurate Student Information Systems for the school and local school system.
• For the Data & Systems variant, serve as the secondary contact for school constituents in person, by phone, and by email.
• Plan and support logistics and setup for school events and activities as needed.

Benefits

• Generous paid time off, including sick time, paid holidays, and approximately 10 weeks of paid breaks during spring, winter, and summer.
• Extensive training and development.
• Health, dental, and vision insurance plans.
• Pre-tax flexible spending, dependent care, and health savings accounts.
• 403(b) retirement savings program with employer match.
• Paid leave of absence options, including parental, medical, and disability leave.
• Mental health and counseling support and wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed