Office Manager

Five Stones Research Corporation•Redstone Arsenal, AL

89d•Onsite

About The Position

Five Stones Research Corporation (5SRC) is seeking an Office Manager to join its established and growing Huntsville-headquartered team. This is a full-time, exempt position in Huntsville, Alabama, with no travel expected. U.S. citizenship and an active Interim DoD Secret clearance or higher are required. The role provides executive-level and general administrative support, including preparing and coordinating correspondence, managing government records and databases, handling government travel and correspondence processes, maintaining schedules and calendars, working with task- and time-management systems, and preparing meeting materials. It also involves training and advising junior administrative assistants and applying procedures for handling CUI, FOUO, and classified information.

Requirements

U.S. citizenship.
Active Interim DoD Secret security clearance or higher.
One of the following education and experience combinations: BA/BS and 4 years of administrative/business experience; AA and 6 years of administrative/business experience; or high school diploma or equivalent and 10 years of administrative/business experience.
At least 3 years of experience executing and leading tasks for mid-executive-level personnel (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian) and/or providing general administrative support across all facets of administration.
Expertise preparing, reviewing, and coordinating executive-level correspondence.
Expertise in CUI, FOUO, and classified information-handling programs and procedures.
Expertise training and advising junior administrative assistants on administrative support matters.
Expertise in government records and database management processes and procedures.
Expertise in government travel processes and systems.
Expertise developing and maintaining administrative schedules, including electronic schedules and calendars.
Expertise in government correspondence-handling procedures.
Proficiency with government task-management systems.
Proficiency researching, reviewing, and preparing meeting support materials, such as briefings, papers, and read-ahead materials.
Proficiency with government time-management procedures and systems.
Expertise in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Excellent communication skills, including phone, email, and verbal communication.

Responsibilities

Prepare, review, and coordinate executive-level correspondence.
Handle CUI, FOUO, and classified information in accordance with applicable programs and procedures.
Train and advise junior administrative assistants on administrative support matters for the Agency.
Manage government records and databases.
Execute government travel processes and use related systems.
Develop and maintain administrative schedules, including electronic schedules and calendars.
Follow government correspondence-handling procedures.
Use government task-management systems.
Research, review, and prepare meeting support materials, including briefings, papers, and read-ahead materials.
Work with government time-management procedures and systems.
Provide executive-level and general administrative support.