Office Manager

Allegiance Industries•Columbia, SC

7d•Onsite

About The Position

The Office Manager coordinates and maintains daily office operations and provides administrative support across departments. The role serves as a central resource for office needs, including scheduling, supplies, records, communications, vendor coordination, and other administrative tasks that support organizational efficiency. Responsibilities span administrative management, HR support, and payroll and financial support. The Office Manager also handles special projects and other duties as assigned. Allegiance Industries is a founder-led, debt-free facilities services company founded in 1988 and headquartered in Columbia, South Carolina. It operates across 26 states with approximately 2,300 team members and provides Janitorial, Security, Electrical, and Facility Management services using its own trained crews.

Requirements

Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Problem-solving and decision-making skills.
Proficiency with Microsoft Office.
Basic budgeting skills.
Ability to multitask and prioritize.

Responsibilities

Ensure the office is clean, safe, and functional.
Greet visitors, clients, and vendors, and coordinate building access.
Manage office supplies and equipment, including ordering when necessary.
Coordinate office maintenance and repairs.
Manage deliveries by organizing, scheduling, packaging, and shipping them, and notifying staff when packages arrive.
Serve as the main point of contact for vendors and service providers.
Organize office events, coordinate calendars, and order supplies and meals.
Sort and distribute mail.
Run errands as needed, such as DMV visits, weekly PO Box mail pickup, and county tax payments.
Answer incoming calls.
Maintain physical and digital filing systems.
Assist with new site setup, including adding jobs or locations to HRSI, maps, and SharePoint.
Assist with onboarding as needed, including scheduling drug screens and organizing specialized training.
Coordinate participation in external groups, including electrical apprenticeship activities.
Manage and create system users and train them.
Create geofences as needed and manage push-reports.
Reconcile insurance invoices.
Create and submit the monthly newsletter.
Update monthly budgets in Paycom.
Assist with timesheets as needed.
Assist with weekly certified payroll reports, including mailing and online submissions.
Scan invoices into files.
Review and administer credit cards.
Mail weekly checks.
Complete credit reference requests and new customer forms or sales RFPs.
Perform data entry.
Perform other duties and special projects as assigned.