Office Manager (Onsite)

Weedmaps•Austin, TX

2d•$27 - $31•Onsite

About The Position

The Office Manager will support the buildout of Weedmaps’ new office and, once it is complete, oversee day-to-day office operations and administration. During the buildout, the role coordinates with vendors, contractors, property management, and internal stakeholders to track timelines, monitor progress, share updates, and help prepare the space for occupancy. The position then transitions to ongoing office management, maintaining a welcoming, functional, clean, organized, and well-stocked workplace. The Office Manager provides front desk and receptionist coverage, supports visitors and employees, performs light facilities tasks and basic IT troubleshooting, coordinates vendors, and partners with the Manager, Workplace and Culture and other teams. The role also supports office events and employee experience initiatives, manages office supplies, equipment, and inventory, and assists with workplace-related expenses and administrative documentation. The position is onsite five days per week and requires adapting to changing priorities during the buildout and transition to regular operations.

Requirements

High school diploma or GED.
3–5 years of experience in office administration, office management, facilities coordination, receptionist services, or a related role.
Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.
Excellent problem-solving skills, resourcefulness, and a hands-on approach to workplace needs.
Strong written and verbal communication skills and the ability to interact professionally with employees, visitors, vendors, and contractors.
Experience coordinating vendors, managing office supplies and equipment, and supporting day-to-day workplace operations.
Basic technical troubleshooting skills and comfort with office equipment and conference room technology; ability to follow remote IT guidance to complete hands-on tasks.
Excellent interpersonal skills and ability to collaborate with teams across the organization.
Ability to work onsite and adapt to changing priorities during the office buildout and transition to ongoing office operations.

Nice To Haves

Associate or bachelor’s degree.
Experience supporting an office buildout, office relocation, facilities project, or commercial office renovation.
Experience coordinating with contractors, property management companies, and external service providers.
Familiarity with basic facilities maintenance, workplace safety, and building operations.
Experience with visitor management systems, conference room technology, and basic IT support.
Previous experience as an Office Manager, Office Administrator, Workplace Coordinator, or Executive Assistant.
Experience supporting internal events and employee engagement initiatives.
Knowledge of the cannabis industry.

Responsibilities

Assist with the new office buildout by coordinating with contractors, vendors, property management, and internal stakeholders; track timelines and progress, communicate updates, and help prepare the space for occupancy.
Manage daily office operations and maintain a clean, organized, fully stocked, and efficient workplace.
Serve as the primary point of contact for visitors, employees, and incoming inquiries; greet guests, manage visitor check-in, and coordinate deliveries.
Perform light facilities maintenance and routine inspections, identify and troubleshoot issues, coordinate repairs, and escalate larger maintenance or safety concerns.
Provide first-line troubleshooting for office technology and equipment, including connectivity, monitors, printers, and conference room equipment; assist remote IT with hands-on tasks and connect employees with IT support as needed.
Coordinate office service providers, contractors, vendors, landlords, and property management, and maintain positive vendor relationships.
Manage office supplies, furniture, equipment, and inventory, including purchasing, receiving, setup, and organization in line with company policies and budget guidelines.
Partner with the Workplace team and internal stakeholders to support office events, employee engagement initiatives, and workplace programs.
Track workplace-related expenses and assist with purchase orders, invoices, vendor documentation, and contracts; coordinate with Finance and Legal as needed.
Provide updates to the Manager, Workplace and Culture and relevant stakeholders on buildout progress, facilities issues, operational needs, and outstanding projects; prioritize requests and complete tasks accurately and on time.

Benefits

Medical, dental, and vision coverage, with 100% of employee premiums paid by the employer and up to 80% coverage for dependents.
Company HSA contribution with the High Deductible Health Plan.
401(k) retirement plan with employer matching up to 3.5% of employee contribution.
Basic and voluntary life insurance and AD&D insurance options.
Supplemental voluntary benefits.
Student loan repayment/529 education savings with a monthly company contribution.
Flexible spending accounts for medical, dependent, transit, and parking expenses.
Critical illness insurance.
Accident insurance.
Short- and long-term disability insurance.
Pet insurance.
Identity theft protection.
Legal access to a network of attorneys.
PTO, paid sick leave, and company holidays, including a 2026 holiday shutdown.
Paid parental leave.
Competitive bonus.