Office Manager (Onsite)

Weedmaps•Austin, TX

1d•Onsite

About The Position

The Office Manager will support the buildout of Weedmaps’ new office and, once it is complete, oversee day-to-day office operations and administration. During the initial months, the role will coordinate with contractors, vendors, property management, and internal stakeholders to track progress and help prepare the space for occupancy. The position will then transition to ongoing office management, maintaining a welcoming, functional, organized, and efficient workplace. The Office Manager provides front desk and receptionist coverage, handles visitor check-in and deliveries, performs light facilities tasks and routine inspections, coordinates repairs, and provides basic troubleshooting for office technology and equipment. The role may also assist the remote IT team with hands-on tasks such as checking network equipment, swapping cables or devices, and receiving or setting up hardware. Additional duties include coordinating vendors and property services; managing office supplies, furniture, equipment, and inventory; supporting workplace events and employee engagement; tracking expenses and assisting with purchase orders, invoices, vendor documentation, and contracts; and communicating project progress and operational needs to the Manager, Workplace and Culture and other stakeholders. The position is onsite five days per week.

Requirements

High school diploma or GED.
3–5 years of experience in office administration, office management, facilities coordination, receptionist services, or a related role.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
Strong problem-solving skills, resourcefulness, and a hands-on approach to workplace needs.
Strong written and verbal communication skills and the ability to interact professionally with employees, visitors, vendors, and contractors.
Experience coordinating vendors, managing office supplies and equipment, and supporting day-to-day workplace operations.
Basic technical troubleshooting skills and comfort working with office equipment and conference room technology.
Ability to follow guidance from remote IT staff to complete hands-on tasks.
Excellent interpersonal skills and ability to collaborate with teams across the organization.
Ability to work onsite and adapt to changing priorities during the office buildout and transition to ongoing operations.

Nice To Haves

Associate or bachelor’s degree.
Previous experience supporting an office buildout, office relocation, facilities project, or commercial office renovation.
Experience coordinating with contractors, property management companies, and external service providers.
Familiarity with basic facilities maintenance, workplace safety, and building operations.
Experience with visitor management systems, conference room technology, and basic IT support.
Previous experience as an Office Manager, Office Administrator, Workplace Coordinator, or Executive Assistant.
Experience supporting internal events and employee engagement initiatives.
Knowledge of the cannabis industry.

Responsibilities

Assist with the new office buildout by coordinating with contractors, vendors, property management, and internal stakeholders; track timelines and progress, communicate updates, and help prepare the space for occupancy.
Manage day-to-day office operations and keep the workplace clean, organized, stocked, and running efficiently.
Serve as the primary point of contact for visitors, employees, and incoming inquiries; greet guests, manage visitor check-in, and coordinate deliveries.
Perform light facilities maintenance and routine office inspections; identify and troubleshoot issues, coordinate repairs, and escalate larger maintenance or safety concerns.
Provide first-line troubleshooting for office technology and equipment, including connectivity, monitors, printers, and conference room equipment.
Assist the remote IT team with on-site tasks such as checking or power-cycling network equipment, swapping cables or devices, receiving and setting up hardware, and connecting employees with IT support.
Coordinate office service providers, contractors, vendors, landlords, and property management, maintaining positive relationships and supporting effective service delivery.
Manage office supplies, furniture, equipment, and inventory, including purchasing, receiving, setup, and organization in accordance with company policies and budget guidelines.
Partner with the Workplace team and internal stakeholders to support office events, employee engagement initiatives, and workplace programs.
Track workplace-related expenses and assist with purchase orders, invoices, vendor documentation, and contracts; coordinate with Finance and Legal as needed.
Provide regular updates to the Manager, Workplace and Culture and other stakeholders on buildout progress, facilities issues, operational needs, and outstanding projects.
Prioritize competing requests and ensure tasks are completed accurately and on time.

Benefits

Medical, dental, and vision coverage with 100% of employee premiums paid by the employer and up to 80% coverage for dependents.
Company HSA contribution with the High Deductible Health Plan.
401(k) retirement plan with employer matching up to 3.5% of the employee contribution.
Basic Life, Voluntary Life, and AD&D insurance options.
Supplemental voluntary benefits, including critical illness and accident insurance.
Student loan repayment/529 education savings with a monthly company contribution.
FSA options for medical, dependent care, transit, and parking.
Short- and long-term disability insurance.
Pet insurance.
Identity theft protection.
Legal access to a network of attorneys.
PTO, paid sick leave, and company holidays, including a 2026 holiday shutdown.
Paid parental leave.
Competitive bonus.