Office Manager

Populous•Denver, CO

6d•$52,000 - $62,000•Hybrid

About The Position

Populous is seeking an Office Manager to support its two Denver offices. The manager will split time between the locations to maintain efficient office operations and help ensure a safe, productive workplace. The ideal candidate is organized, collaborative, adaptable, and skilled in communication, administration, and project coordination. Event-related project management experience is preferred. The role includes coordinating office services and vendors, supporting company events and new-hire onboarding, handling correspondence and expense reporting, and assisting office and project leaders with day-to-day coordination. The position is full-time and non-exempt; overtime may be necessary. Regular travel between the Denver offices is required, with planning to maximize efficiency. The position has been posted for at least two days and will remain open until filled, with applications accepted on an ongoing basis until it closes. The projected annual salary range is $52,000–$62,000. Final compensation depends on experience, skills, and qualifications; the role may also be eligible for bonuses. Populous offers a comprehensive benefits package, including medical, dental, and vision coverage, a 401(k), FSA/HSA, paid time off, and continuing education benefits, as well as professional and personal development programs, summer hours, a hybrid schedule, paid architect licensure and certification exams, wedding pay, and a charitable match program.

Requirements

Outstanding communication skills and a team-oriented mindset that encourages effective collaboration.
Positive and professional attitude, resourcefulness, and excellent problem-solving ability.
Detail-oriented and organized, with the ability to learn quickly and adapt to new responsibilities.
Ability to manage sensitive and confidential information effectively.
Ability to anticipate and proactively prepare for team leads’ needs.
Highly self-motivated and able to thrive in a fast-paced, deadline-driven environment.
Proven administrative, time-management, and multitasking skills.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Accredited degree in a related field or commensurate work experience.
Proven work history in an office or similar environment.
Ability to regularly travel between Populous’ Denver offices.

Nice To Haves

Five or more years of administration experience is preferred.
Previous experience with an architecture, engineering, or construction firm is preferred.
Previous experience with event-related project management is preferred.

Responsibilities

Coordinate with vendors, service providers, and building management.
Liaise between the office and IT department to address issues.
Assist with planning and organizing company events, celebrations, and team-building activities.
Assist with new-hire onboarding, including office setup and orientation.
Compose correspondence, proposals, reports, and presentations.
Generate expense reports and monthly reconciliations.
Correspond with clients, consultants, vendors, and internal staff to schedule meetings and appointments.
Work with office and project leaders to coordinate project teams’ day-to-day activities.
Attend project meetings, communicate agendas, take detailed notes, and distribute them to project stakeholders.
Provide project-related updates and follow up on outstanding tasks and action items from project team members.
Travel regularly between Populous’ Denver offices and plan travel to maximize office efficiency.