Office Manager

Newity•Chicago, IL

11d•Onsite

About The Position

NEWITY is America's source for small business capital, dedicated to providing access to SBA loan solutions. The company describes its culture as fast-moving and focused on resilience, collaboration, accountability, professionalism, excellence, and continuous improvement. NEWITY is seeking an Executive Assistant / Office Manager to support the CEO and manage day-to-day office operations. The role partners closely with the SVP of HR on administrative and ad hoc projects, including correspondence, packages, lunches, travel, and company events. It serves as a resource for onsite employees and visitors, requiring organization, discretion, and a service-first approach. The position requires an onsite presence.

Requirements

3–5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.
Experience supporting a CEO or other C-suite executives, including complex calendar management and travel coordination.
Hands-on experience with office operations, including mail and package handling, deliveries, supplies, and vendor coordination.
Experience planning and supporting company events, team lunches, and meetings.
Exceptional organization and attention to detail, with the ability to manage multiple priorities that shift quickly.
Strong written and verbal communication skills and a professional, service-oriented approach.
Discretion and sound judgment when handling confidential executive and HR information.
Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
Ability to work onsite and be a reliable, consistent presence in the office.

Nice To Haves

HR, people operations, or financial services experience.

Responsibilities

Provide executive support to the CEO, including calendar management, meeting scheduling, and day-to-day prioritization.
Coordinate domestic and international travel arrangements, itineraries, and expense documentation.
Partner with the SVP of HR on ad hoc projects and administrative support for HR initiatives.
Prepare and send letters, packages, and other correspondence on behalf of leadership and HR.
Coordinate team lunches, catering, and meeting logistics.
Plan, coordinate, and support onsite and offsite company events.
Serve as the first point of contact for onsite employees and help with day-to-day office needs and basic requests.
Greet visitors and manage incoming deliveries, helping ensure the office is secure and running smoothly.
Maintain office supplies, equipment, and vendor relationships.
Handle confidential information with discretion and professionalism.