Office Manager

Hamilton Southeastern Schools•FISHERS, IN

About The Position

The Office Manager / Administrative Assistant supports the principal and manages key administrative and operational functions at Fishers High School. The role handles communications, calendars, mail, signature requests, paperwork, payroll processing, contracts, meeting logistics, the school website, employee records, vendor relationships, and office equipment and supplies. The position also supervises and evaluates two or more employees, coordinates staff evaluations for the principal, maintains a teacher CANVAS course, and manages office needs during the summer. The role includes coordinating major school events throughout the academic year and performing other duties assigned by the principal. The Office Manager is expected to nurture positive relationships with superiors, subordinates, and peers; respect colleagues; support organizational decisions and administrative directives; work as a team player; handle sensitive issues tactfully and professionally; and raise concerns or offer suggestions appropriately and confidentially.

Responsibilities

Manage the principal’s communications, including the weekly parent newsletter and ParentSquare messages.
Manage the principal’s calendar, mail, and signature requests.
Manage school calendars and requests.
Submit new-hire paperwork, process new staff, and process payroll.
Manage staff and ECA contracts.
Schedule meetings and coordinate space and food requests.
Maintain the school website.
Maintain the school employee database, including contact information and parking passes.
Serve as liaison between school vendors and external stakeholders.
Maintain inventory of office equipment, service, and supplies.
Supervise and evaluate two or more employees.
Coordinate staff evaluations for the principal.
Maintain a teacher CANVAS course.
Manage office needs during the summer.
Coordinate beginning-of-year preparation, including the teacher mailer, master schedule, phone extension list, building maps, and staff T-shirts.
Coordinate Preview Day and Late Preview Day.
Coordinate Open House.
Coordinate the Holiday Staff Party.
Coordinate Academic Planning Night.
Coordinate the Senior Summa Cum Laude Ceremony.
Coordinate the End of Year Staff Celebration.
Perform other duties as assigned by the principal.
Nurture positive relationships with superiors, subordinates, and peers; demonstrate respect; support organizational decisions and administrative directives; and work as a team player.
Handle sensitive issues tactfully and professionally, and address concerns or offer suggestions appropriately and confidentially.