Office Manager

Modigent • Waco, TX

5d

About The Position

The Office Manager provides leadership and operational oversight for day-to-day administrative functions. The role manages clerical and support staff, streamlines processes, ensures efficient office operations, and partners with leadership to maintain a professional, organized, and productive work environment. It is suited to a proactive, detail-oriented leader who supports team success through organization, process improvement, and excellent service.

The position directly supervises office administrative and clerical staff, including performance management, training, scheduling, and day-to-day leadership. The work is primarily in a professional office environment using standard office equipment, with occasional visits to job sites or operating company locations. The position is not safety-sensitive.

Requirements

• At least 6 years of progressive office management or administrative leadership experience.
• Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent combination of education and experience.
• Strong leadership and team management abilities, with a focus on developing others.
• Excellent oral and written communication skills.
• Strong organization, attention to detail, and multitasking capabilities.
• Sound judgment, creativity, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and general office technology.
• Ability to foster teamwork, maintain confidentiality, and build positive relationships at all levels.
• Understanding of basic budgeting, procurement, and process improvement principles.
• Ability to perform primarily sedentary office work involving prolonged sitting and computer use, occasional light lifting up to 20 lbs, and movement around the office as needed.

Nice To Haves

• Experience in construction, mechanical services, or a professional services environment is preferred.

Responsibilities

• Oversee daily office operations, including clerical tasks, document processing, scheduling, report preparation, mail distribution, and general administrative support.
• Supervise, coach, and evaluate office support staff; manage performance, training, and professional development.
• Manage office supplies, equipment, and vendor relationships, including purchasing, maintenance, repairs, and inventory control.
• Develop, implement, and continually improve office processes and procedures to enhance efficiency and productivity.
• Coordinate hiring, onboarding, and offboarding for office staff with confidentiality and professionalism.
• Support departmental budgeting, expense tracking, and resource planning; recommend staffing, procedural changes, and operational improvements to leadership.
• Ensure day-to-day activities align with company objectives, policies, and compliance requirements.
• Serve as a point of contact for internal teams, visitors, and external partners, maintaining a professional and welcoming office environment.
• Handle special projects and additional administrative tasks assigned by leadership.

Benefits

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Medical, dental, and vision coverage.
• HSA options with employer contributions in select plans.
• Company-paid basic life and accidental death and dismemberment insurance.
• Paid time off and holiday pay.
• 401(k) retirement savings plan.
• Professional development through training, mentorship, and career advancement paths across nationwide operating companies.
• Inclusive and supportive culture that values diversity, dignity, respect, collaboration, integrity, and personal fulfillment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager