Office Manager

Allegheny Community Home Care • Monroeville, PA

3d

About The Position

Allegheny Community Home Care is hiring an Office Manager to support its Monroeville and Greentree offices. Reporting to the Senior Director, this role keeps office operations organized and running smoothly while coordinating supplies and administrative support for assigned homes. The Office Manager helps teams focus on the people they support by tracking expenses, maintaining records, coordinating vehicle upkeep, and following through on requests and deadlines.

Requirements

• Be organized, dependable, and resourceful, with the ability to manage multiple priorities.
• Communicate clearly and solve problems.
• Be comfortable with Microsoft Office, Outlook, Excel tracking systems, and basic financial records.
• Maintain confidentiality and bring a positive attitude.

Responsibilities

• Keep both offices welcoming, organized, stocked, and running smoothly.
• Coordinate grocery, household-supply, and office orders for assigned homes, ensuring they arrive on time and stay within budget.
• Track inventory, compare prices, organize receipts, and maintain accurate expense ledgers.
• Complete monthly client financial reconciliations and promptly flag discrepancies.
• Schedule and track agency vehicle inspections, maintenance, and repairs.
• Answer calls, greet guests, manage records, and prepare emails, reports, and spreadsheets.
• Stay connected with leads, staff, vendors, and leadership, and follow through on requests and deadlines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed