Office Manager

McCann Industries, Inc•Addison, IL

2d•$25

About The Position

The Office Manager supports back-office accounting and administration, including accounts receivable, accounts payable, bank reconciliations, vehicle plates and stickers, fleet management, and payroll. The ideal candidate is versatile, detail-oriented, and able to work efficiently in a fast-paced environment. The role also oversees general office operations, supplies, and vendor relationships. Additional duties may be assigned.

Requirements

Associate degree in accounting or business, or equivalent work experience.
Working knowledge of payroll tax rules and wage-and-hour requirements.
Proficiency in Microsoft Excel, Outlook, and Word.
Ability to handle confidential information with discretion.
Valid driver's license.
Strong attention to detail and accuracy with numbers.
Organized and able to manage recurring deadlines across several functions.
Clear written and verbal communication with employees, customers, and vendors.
Ability to work independently and solve problems without close supervision.

Responsibilities

Process bi-weekly payroll, including gathering timesheet approvals and handling overtime and PTO.
Assist with HRIS management, including new-hire profiles, terminations, and pay-rate changes.
Support payroll reconciliation and year-end filings.
Complete monthly union calculations and filings.
Post customer payments and apply cash to open invoices in IntelliDealer.
Review the accounts receivable aging report weekly and follow up on past-due accounts.
Issue statements, answer customer billing questions, and resolve disputes.
Enter, code, and match vendor invoices to purchase orders and receiving.
Maintain vendor files, including scanning and uploading documents and W-9s, and prepare year-end 1099s.
Reconcile vendor statements and resolve billing discrepancies.
Reconcile company bank and credit card accounts monthly.
Research and clear outstanding items, deposits in transit, and bank errors.
Record bank fees, interest, and transfers in the general ledger.
Support month-end close and provide reconciliations to management.
Process titles, registrations, plates, and sticker renewals for company and customer vehicles and equipment with the Secretary of State.
Track renewal dates and submit paperwork before expiration.
Maintain title and registration files and resolve state notices.
Maintain an inventory of company vehicles, including VINs, plates, titles, and assigned drivers.
Manage vehicle insurance cards, fuel cards, and tolls, and review fleet expenses.
Coordinate vehicle acquisitions, disposals, and accident or claim reporting.
Oversee office operations, supplies, and vendor relationships.
Perform other duties as assigned.