Office Manager

Glean•Mountain View, CA

13d•Onsite

About The Position

Glean is seeking a highly organized and proactive Office Manager to lead day-to-day operations at its Mountain View office. The role helps create a smooth, welcoming, and productive workplace by overseeing facilities, vendors, supplies, office equipment, budgets, and employee engagement. The position is onsite five days a week and is a six-month contract, with the possibility of extension and/or conversion based on performance and company needs.

Requirements

Strong organizational and multitasking skills, with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Proficiency with office software tools, such as MS Office, spreadsheets, and database management.
Ability to handle confidential information with discretion.
Strong attention to detail and accuracy.
Problem-solving and decision-making abilities.
Ability to work independently and collaboratively in a team environment.

Responsibilities

Develop and implement office policies and procedures to ensure smooth operations.
Order and manage office supply inventory.
Manage food and beverage for the South Bay office.
Maintain badging procurement for employees and new hires.
Plan and execute monthly employee engagement events.
Facilitate effective office communication and timely, accurate dissemination of information.
Oversee maintenance and repairs, ensuring the office is clean, safe, and well-maintained.
Liaise with vendors, contractors, and suppliers for office services, equipment, and food and beverage.
Manage office equipment and technology, including computers and printers.
Address facility issues promptly and efficiently.
Assist with collecting, cleaning, and resetting laptops.
Monitor and manage office budgets and expenses.
Serve as a point of contact between employees, management, and external stakeholders.
Coordinate with the finance department on expense tracking and reporting.