Office Manager (Part-Time)
About The Position
The Office Manager helps ensure the efficient operation of the Hub City Spartanburgers’ front office. The role greets and directs visitors in person and by phone, answers general questions, and orders and maintains office and breakroom supplies. It also provides administrative and finance support to the General Manager and DBH Finance, with special projects for other departments as requested. The position supports office operations, finance activities, seasonal employee onboarding and payroll processing, compliance, expense submissions, month-end close, receivables, invoicing, sales tax reporting, and staff events.
Requirements
- High school diploma or GED.
- 1–2 years of experience in an office environment.
- 1–2 years of Accounts Payable experience.
- Experience and knowledge of Microsoft Office and Excel.
- Ability to use a multi-line phone system.
- General accounting software knowledge.
- Good organizational skills and ability to manage time efficiently and effectively.
- Ability to maintain confidentiality and professionalism.
Nice To Haves
- Associate or bachelor's degree.
- 3–5 years of experience in an office environment.
- Strong knowledge of Microsoft Office.
- Administrative experience supporting multiple people and departments.
- Experience working in an accounting environment.
- Excellent organizational skills, attention to detail, and ability to multitask.
Responsibilities
- Answer calls on the multi-line phone system and forward them to appropriate office personnel.
- Manage phone-system components, including the welcome message, phone tree, and general voicemail.
- Order and organize office supplies, ensure supplies are available, and keep office machinery in good working order.
- Coordinate service calls for office equipment repairs.
- Order breakroom supplies and ensure the breakroom is clean.
- Assist DBH Finance with bank deposits, applicable gameday cash operations, manual check creation, invoice and spend approvals, and vendor interactions.
- Assist with onboarding and payroll processing for seasonal employees and ensure compliance with relevant trainings and policies.
- Act as the I-9 Agent for seasonal and front office staff and ensure full compliance.
- Help staff submit time and expense reimbursements and track credit-card receipts and coding in Divvy/Bill.com.
- Work with the regional finance team to complete month-end close tasks.
- Track and submit monthly sales commissions for front office staff.
- Assist with collection of past-due receivables.
- Bill the Major League Baseball affiliate for reimbursable expenses and maintain close relationships.
- Assist in preparing and reporting sales taxes.
- Manage and ensure timely rent and other required payments.
- Assist with planning and executing staff birthdays, anniversaries, and other special events.
- Assist the General Manager and DBH Finance and complete special projects for other departments as requested.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
