Part-Time Office Manager

RFG Advisory•Creve Coeur, MO

9d•Onsite

About The Position

The Office Manager owns the day-to-day operations of RFG Advisory’s St. Louis office in Creve Coeur, Missouri, supporting financial Advisors and maintaining a welcoming, well-run professional environment. This is a part-time role with a consistent afternoon schedule. The position manages office supplies and upkeep, coordinates facilities requests, prepares for new hires, and provides occasional financial and compliance support. The role requires attention to detail, discretion, reliability, and the ability to work independently.

Requirements

1–3 years of experience in office administration, facilities coordination, reception, or a similar role.
Ability to manage recurring tasks and keep operations running smoothly without close oversight.
Strong organization and attention to detail.
Clear, friendly communication with Advisors, colleagues, and building management.
Ability to work independently and take initiative on recurring responsibilities.
Discretion and care when handling financial documents such as client checks.
Dependability, punctuality, and consistent follow-through.
Comfort with Microsoft Outlook, Word, and Excel.
High school diploma or equivalent.

Nice To Haves

Experience in financial services or a professional services environment.
Proficiency with AI tools such as Claude, ChatGPT, or Microsoft Copilot to support daily tasks and communications.
Associate's or bachelor's degree.

Responsibilities

Keep the office stocked with supplies, snacks, and beverages; order supplies and snacks approximately monthly and beverages about twice per month.
Tidy, organize, and maintain common areas so the office is presentable and ready for the day.
Water office plants every other week and handle other routine office upkeep.
Provide backup support for office operations when needed.
Act as the primary point of contact for janitorial, maintenance, and suite-related requests.
Submit service requests through the CityPlace (CP3) portal and coordinate with building management to resolve issues.
Monitor open facilities requests and follow through until they are resolved.
Submit new employee paperwork to CityPlace management on behalf of the team.
Prepare workstations and common areas before new hires arrive.
Coordinate facilities access and setup needs to support onboarding.
Occasionally deposit checks on behalf of team members, handling financial documents carefully and discreetly.
Submit deposit details to Compliance for monthly Check Blotter reporting accurately and on time.