Office Manager

Rivet•Washington, DC

11d•$72,000 - $82,000•Onsite

About The Position

Rivet Operations Company is seeking an Office Manager to provide independent daily administrative, records management, and coordination support to an assigned Strategic Systems Programs (SSP) Headquarters branch at the Washington Navy Yard in Washington, DC. This is a full-time, 40-hour-per-week, onsite position. The role prepares technical correspondence and reports used by leadership, plans and runs major meetings, and processes security information under SSP security policy. The successful candidate works independently, exercises sound judgment, solves problems without close direction, and meets strict deadlines. The position includes completing required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and providing certificates of completion. The Office Manager books travel through DTS, prepares official documents in accordance with the Navy Correspondence Manual, coordinates meetings and schedules, responds to inquiries, compiles briefing and presentation materials, supports routine office operations, and processes mail according to SSP guidelines.

Requirements

U.S. citizenship.
Ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
At least 4 years of administrative experience, including prior support to an office, Senior Executive Service (SES) members, or other executives.
Experience scheduling appointments and handling professional emails.
Sound professional judgment and initiative, and ability to work independently and as part of a team under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS, and provide certificates of completion.
Book travel in DTS according to SSP travel policy and procedures.
Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
Plan and run meetings, including setting objectives, preparing agendas, inviting attendees, taking and distributing minutes, and following up on action items.
Schedule conference rooms, conference calls, and video teleconferences (VTCs).
Maintain detailed work-unit calendars, prioritize appointments, and reschedule or decline appointments and invitations when needed.
Prepare responses to outside inquiries about assigned projects and compile briefing and presentation materials from multiple sources.
Handle routine office operations, including ordering supplies, monitoring printer stations, and updating phone rosters.
Process mail according to SSP correspondence guidelines.