Office Manager

Silk Commerce • Irvine, CA

6d • $60,000 - $65,000

About The Position

OverCast Digital is seeking a highly organized and dependable Office Manager to support smooth office operations and maintain bookkeeping. This hands-on support role focuses mainly on day-to-day bookkeeping and administrative work. It is suited to someone with a helpful, can-do attitude who enjoys organization and is eager to learn. An accounting or business background is preferred. The role involves juggling priorities in a fast-paced environment and helping keep operations efficient, company culture strong, and tasks on track.

Requirements

• Helpful, positive attitude and willingness to pitch in wherever needed.
• Clear written and verbal communication skills.
• Organized, detail-oriented, reliable, and able to work with a sense of urgency.
• Ability to handle confidential information with discretion.

Nice To Haves

• Accounting, finance, or business background preferred.
• Prior office, administrative, or bookkeeping experience is a plus but not required.
• Familiarity with QuickBooks Online and Google Workspace is a plus.

Responsibilities

• Draft and send monthly client invoices.
• Gather miscellaneous charges and line items for monthly invoices.
• Track invoice status and follow up on outstanding payments.
• Collect vendor invoices.
• Ensure team members follow the accounts payable standard operating procedure (SOP).
• Prepare new vendor forms and forward invoices to the accountant for payment processing.
• Keep day-to-day office operations running smoothly and help information flow between teams.
• Coordinate office logistics, including annual holiday gifts and Costco orders, and keep snacks and supplies stocked.
• Serve as a point of contact for building management and vendors, handling maintenance requests, shipping and receiving, and day-to-day facility needs.
• Help coordinate team events and celebrations.
• Review candidate applications.
• Schedule interviews.
• Assist team members with general HR questions.
• Onboard new team members.
• Keep personnel records up to date in BambooHR.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed