Office Manager
About The Position
Fluidstack is seeking an Office Manager to own the day-to-day experience of their office, ensuring it runs smoothly, consistently, and with a high bar for employee experience. This role is responsible for everything from the look and function of the space to the small details that make a workplace feel cared for. The Office Manager will be the go-to person for ensuring things work, fixing issues, or escalating them clearly. This is a hands-on, high-ownership role where the individual is expected to be proactive in identifying and solving problems. The role involves managing vendor relationships, implementing workplace standards, managing the office's operational budget, and serving as the first point of escalation for workplace issues. The goal is to create an office environment where employees trust that the space is well-maintained and well-managed, and where problems are resolved quickly and transparently.
Requirements
- A love of details.
- Kindness and warmth in how you show up for the people in your building every day.
- A hospitality mindset.
- Clarity, approachability, and precision in communication, especially when things go wrong.
- Experience running an office or workspace.
- Experience managing vendors and service providers.
- Organized and self-directed.
- Experience managing spaces, logistics, or operations in any context (hospitality, events, coworking, retail).
Nice To Haves
- Experience managing office openings, buildouts, or relocations.
- Familiarity with workplace technology (access systems, desk booking, AV).
Responsibilities
- Own the day-to-day experience of the Fluidstack office.
- Ensure the office space looks and functions well.
- Address and resolve workplace issues, or escalate them clearly.
- Manage vendor relationships for the office, including cleaning, catering, maintenance, and supplies.
- Implement shared workplace standards, adapted for the specific location.
- Run a feedback loop with employees to understand what is working and what is not.
- Manage the office's operational budget with clear tracking.
- Serve as the first point of escalation for workplace issues.
- Establish a clear operating rhythm, including weekly vendor check-ins, monthly budget reviews, and quarterly planning.
- Proactively surface issues and propose solutions.
Benefits
- Competitive total compensation package (salary + equity).
- Retirement or pension plan, in line with local norms.
- Health, dental, and vision insurance.
- Generous PTO policy, in line with local norms.
- Equity in the form of stock options.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
