Office Manager

Brigham Young University • Provo, UT

6d

About The Position

The Wheatley Institute is seeking an experienced Office Manager to provide reliable office, financial, and administrative support. This is a part-time position working 28 hours per week. The role oversees daily office operations and reception, processes and maintains financial records, supports the director and full-time employees, and coordinates travel for employees and department guests. It also supervises and trains office students and support staff and helps ensure effective use of office equipment, supplies, and inventory.

The position requires a firm commitment to BYU’s mission, a bachelor’s degree, and at least two years of office experience or equivalent education and experience. The successful candidate will have strong organizational, time-management, and people skills; flexibility and multitasking ability; proficiency with office applications and the aptitude to learn new systems; and the ability to maintain confidentiality. A master’s degree or equivalent experience, at least three years of office experience, advanced computer skills and financial-program experience, and experience maintaining a customer database are preferred.

BYU offers a retirement contribution, an employee assistance program, potential tuition benefits after two years, library access, free on-campus parking, free UTA passes for employees and eligible family members, and discounts at the BYU Store and for many BYU events. Typical starting pay is $23.25–$30.00 per hour; actual compensation may vary based on relevant factors.

Requirements

• Firm commitment to the mission of BYU and complete alignment with the missions of BYU and the Wheatley Institute.
• Bachelor’s degree.
• At least two years of office experience or equivalent education and experience.
• Strong time-management and people skills.
• High degree of flexibility and excellent multitasking ability.
• Proficiency with office applications and aptitude for learning new software and systems.
• Ability to maintain confidentiality.

Nice To Haves

• Master’s degree or equivalent experience.
• At least three years of office experience.
• Advanced computer skills and experience with financial programs.
• Experience maintaining a customer database.

Responsibilities

• Oversee day-to-day office activities and serve as the main point of contact in the reception area.
• Respond to requests and questions about office operations.
• Understand and comply with relevant university policies and procedures, including those concerning risk management, financial transactions, time and space scheduling, and speaker approval.
• Ensure timely and correct financial procedures.
• Make department-related payments and maintain financial records and receipts.
• Set up and maintain purchasing, reporting, budgeting, and payment processes.
• Take on other duties as assigned.
• Provide administrative support to the director and full-time employees, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contact databases and employee lists.
• Build or maintain a comprehensive database of important contacts, including former and current guests and stakeholders.
• Manage, schedule, and train office students and support staff.
• Ensure optimal use of office equipment, supplies, and inventories.
• Work with office staff and BYU Travel to schedule travel for the director and full-time employees.
• Work with the event planner, office staff, and BYU Travel to schedule and book travel for department guests and speakers.
• Coordinate schedules and itineraries with guests, speakers, presenters, and others in collaboration with the event planner.

Benefits

• BYU automatically contributes 8% to a 401(k) at no cost to the employee; an additional 4% contribution is available if the employee contributes 5% (rehire eligibility may differ).
• Employee assistance program available to the employee and all members of their household.
• May be eligible for tuition benefits after two years.
• Access to the library.
• Free on-campus parking.
• Free UTA passes for employees, spouses, and qualified dependents.
• Discounts at the BYU Store and for many BYU events.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level