Office Manager

BC US LLC•Immokalee, FL

112d•Onsite

About The Position

The Office Manager owns day-to-day administrative operations at BC US, ensuring a professional front office, smooth internal workflows, and reliable support to HR, IT, Finance, Facilities, and Client Services. The role oversees reception and visitor management, scheduling, supplies and vendor coordination, recordkeeping, basic accounts payable support, and site communications. The position supports business operations and continuous improvement in a fast-moving, on-site environment. The role requires a high school diploma or equivalent and at least three years of office administration or office management experience supporting multi-department operations. An associate’s or bachelor’s degree in business, administration, or a related field, or equivalent experience, is preferred. Experience in a regulated, healthcare, laboratory, or industrial setting is a plus. The position involves prolonged sitting and standing, frequent walking between buildings, and lifting or moving items up to 25 pounds. It may also involve occasional event setup and teardown and working in Florida heat when escorting vendors or guests. The work environment may include exposure to disinfectants, chemicals, biologics, infectious agents (BSL1 and BSL2), animal dander, dust, and unpleasant odors in normal scientific laboratory conditions. Proof of measles vaccination or updated titers and current TB testing results, or testing before initial contact with animals, are required; annual tuberculosis screening is required of all employees.

Requirements

High school diploma or equivalent.
At least 3 years of office administration or office management experience supporting multi-department operations.
Excellent organization, prioritization, and follow-through.
Strong communication and customer service skills, with a professional presence when interacting with visitors and staff.
Proficiency with Microsoft 365 or Google Workspace, including calendar, word-processing, spreadsheet, and presentation tools.
Experience exercising discretion and maintaining confidentiality when handling sensitive HR and Finance information.
Ability to operate office equipment.
Ability to perform the essential functions of the position with reasonable accommodation if disabled.
Proof of measles vaccination or updated titers before initial contact with animals.
Current TB testing results or testing before initial contact with animals; annual tuberculosis screening is required of all employees.
Ability to sit and stand for prolonged periods, frequently walk between buildings, and lift or move up to 25 pounds.
Ability to occasionally set up and tear down events and work in Florida heat when escorting vendors or guests between areas.

Nice To Haves

Associate’s or bachelor’s degree in business, administration, or a related field, or equivalent experience.
Experience in a regulated, healthcare, laboratory, or industrial setting.
Familiarity with ADP/ATS or ERP/purchasing tools.
Familiarity with Monday.com or Smartsheets.
Bilingual English/Spanish.

Responsibilities

Manage front office operations, including greeting visitors, answering calls, coordinating visitor access, and maintaining reception and meeting areas.
Coordinate calendars, meetings, interviews, and company events; prepare agendas and meeting materials, and track follow-up actions.
Develop and maintain office procedures, administrative records, and standard operating procedures.
Serve as the primary point of contact for office-related Facilities and IT requests, including phones, workspace needs, and office equipment.
Oversee office and kitchen supplies, printed materials, and vendor services to ensure operational readiness.
Assist Human Resources with candidate logistics, employee file maintenance, and confidential handling of personnel information.
Support purchasing and finance functions by reconciling administrative expenses and assisting with accounts payable documentation.
Maintain administrative records, contracts, visitor logs, manifests, and other documentation to support regulatory compliance and audit readiness.
Prepare and distribute internal communications and provide administrative support for training, safety initiatives, and employee events.
Coordinate relationships with office service vendors, monitor service quality, and assist with contract renewals and issue resolution.
Support IACUC and Safety Committee meetings by assisting with minute taking and tracking completion of action items.
Support the Employee Engagement Committee by assisting with planning and coordinating employee recognition and engagement activities.
Perform other duties as assigned to support business operations and continuous improvement.