Office Manager

Napoleon Spring Works, Inc. • Phoenix, AZ

4d

About The Position

The Office Manager oversees daily office operations to maintain an organized, efficient, and professional work environment. The role performs core administrative tasks, including order entry, customer communication, and general office support, and assists with accounting functions such as invoice, debit memo, and credit memo processing.

The position handles financial tasks, including depositing checks, managing inbound cash and change, maintaining accurate records, and coordinating with accounting on reconciliations, payment issues, and documentation. It also manages employee time clocks, reviews hours for accurate payroll reporting, and approves or denies time-off requests in accordance with company policy.

The Office Manager works with HR to maintain office supplies, equipment, and vendor relationships; supports sales, logistics, and warehouse teams with documentation and workflow coordination; and helps maintain organized HR, accounting, and operations records. The role also assists with onboarding and training office staff and communicates professionally with employees, customers, vendors, and management.

Requirements

• High school diploma or equivalent.

Responsibilities

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Perform order entry, customer communication, and general office support.
• Process invoices, debit memos, and credit memos to assist with accounting functions.
• Deposit checks, manage inbound cash and change, and maintain accurate financial records.
• Coordinate with accounting on reconciliations, payment issues, and documentation.
• Manage employee time clocks, review hours, and ensure accurate payroll reporting.
• Approve or deny vacation, sick leave, and other time-off requests in accordance with company policy.
• Work with HR to maintain office supplies, equipment, and vendor relationships.
• Support sales, logistics, and warehouse teams with documentation and workflow coordination.
• Ensure accurate payment processing and correct calculation of totals across office functions.
• Maintain organized records and documentation for HR, accounting, and operations.
• Assist with onboarding and training office staff.
• Communicate professionally with employees, customers, vendors, and management.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED