Office manager

Hire Solutions•Brooklyn, NY

14d

About The Position

The Office Manager will oversee project lifecycles and office operations at a construction firm. The role coordinates design, permitting, construction, and close-out with architects, engineers, consultants, contractors, municipalities, and regulatory agencies. It also manages permit and zoning submissions, project approvals and compliance, and administrative staff and communications. The company describes the opportunity as a chance to contribute to major projects and grow in a supportive environment.

Requirements

Construction experience; ground-up superstructures experience is preferred.
Strong organizational and leadership skills.
Strong execution and critical-thinking skills.
Proficiency in Microsoft Office Suite.

Nice To Haves

Pre-construction planning experience, preferably with ground-up superstructures.

Responsibilities

Oversee project lifecycles, including design coordination, permitting, construction, and close-out.
Coordinate with architects, engineers, consultants, and contractors to support smooth project execution.
Prepare and submit building permit applications.
Manage filings and presentations to the Zoning Board and Board of Appeals.
Ensure compliance with local zoning codes and land-use regulations.
Liaise with municipalities and regulatory agencies to obtain approvals.
Manage timelines and requirements for multi-approval projects involving utilities, environmental matters, and infrastructure.
Oversee approval-related projects.
Ensure permits, filings, financial submissions, and insurance requirements are completed accurately and on time.
Supervise administrative staff, manage schedules, support project teams, maintain records, and handle client, staff, and subcontractor communications to support daily operations.