Office Manager

City of East Point • Ga, GA

1d • Onsite

About The Position

The Office Manager performs skilled administrative and clerical work supporting the Finance Director. The position involves public contact, maintaining complex records, handling phone calls and meeting schedules, and carrying out a variety of departmental administrative functions. The employee works under the direct supervision of the Finance Director and has no supervisory or management responsibility.

Requirements

• Associate’s degree in Business Management or a related field, or an equivalent combination of education and experience.
• At least five years of progressively responsible experience in an office environment.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
• Knowledge of, or ability to learn, departmental rules, regulations, policies, and procedures.
• Knowledge of municipal functions and the contacts and activities of various departments.
• Computer operating skills.
• Oral and written communication skills.
• Ability to learn, understand, and apply departmental concepts, practices, and procedures.
• Attention to detail.
• Ability to handle several projects simultaneously.
• Ability to understand and follow oral and written instructions quickly and accurately.
• Ability to prepare clear and concise reports and maintain accurate records.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with City employees and the public.

Responsibilities

• Provide administrative support to the Finance Director and perform clerical and administrative functions for the department.
• Greet visitors and direct them to the appropriate department.
• Receive, open, and date-stamp mail for the department director; route mail to appropriate department personnel and send departmental mail.
• Schedule meetings.
• Produce confidential reports, correspondence, and other documents from notes, copies, verbal instructions, and transcribed meeting minutes.
• File and retrieve materials and data from computerized and manual filing systems, and maintain the department filing system.
• Attend City meetings and functions as required by the Finance Director.
• Complete special projects as assigned.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree