Office Manager

Health Monitor Network•Montvale, NJ

About The Position

The Office Manager leads day-to-day operations at the company’s Montvale, New Jersey office and supports key people operations functions. This highly organized, welcoming, proactive, and solutions-oriented professional helps create a seamless, people-first employee and visitor experience while maintaining a clean, organized, stocked, functional, and presentation-ready workplace. The role builds efficient, repeatable processes and scalable systems to support a productive office and the organization’s growth. The Office Manager partners with HR, IT, and the VP of HR on employee onboarding and offboarding, engagement initiatives, office events, administrative support, and operational budget management. The role also coordinates facilities, vendors, catering, conference rooms, and office improvements. The work takes place in a professional office environment and involves standard office equipment, including computers, phones, printers, and conferencing technology. The employee may need to remain seated or standing for extended periods, move throughout the office, communicate with employees, vendors, and visitors, occasionally lift or move items up to 25 pounds, arrange office spaces, and bend, stoop, or reach.

Requirements

Highly organized, welcoming, proactive, and solutions-oriented.
Able to remain calm under pressure.
Able to communicate effectively with employees, vendors, and visitors.
Able to perform the physical duties described, including moving throughout the office and occasionally lifting or moving items up to 25 pounds.

Responsibilities

Oversee daily office operations and keep the workplace clean, organized, stocked, functional, and presentation-ready.
Provide a welcoming experience for employees and visitors and keep reception, conference rooms, and shared spaces guest-ready.
Liaise with building management on office communications, closures, safety, and security.
Manage vendor relationships and contracts, including cleaning, pantry, maintenance, security, and repairs.
Coordinate repairs, preventative maintenance, and operational improvements; track issues and escalate them as needed through resolution.
Manage conference room logistics and technology setup as needed.
Plan and execute catering and logistics for meetings, client visits, and internal events.
Partner with HR to plan and run employee engagement initiatives and in-office events.
Support onboarding and offboarding with HR and IT, including workspace setup and badge access coordination.
Maintain and update organizational charts and related documentation.
Support management and upkeep of the HR intranet and internal resources.
Assist with general HR administrative tasks and reporting as needed.
Support operational budget management in partnership with the VP of HR.
Track and reconcile office and employee-engagement spending and manage purchase orders and invoices accurately and promptly.
Identify cost-saving opportunities without compromising employee experience.
Develop and implement scalable processes and systems as the organization grows.