Office Manager

Merryhill School•Milpitas, CA

26d•Onsite

About The Position

As the Office Manager at Merryhill School, you will oversee essential administrative and financial processes while helping create an organized, professional, and welcoming experience for students, families, staff, and visitors. You will serve as a trusted partner to school leadership, supporting tuition collection, student account administration, financial recordkeeping, regulatory documentation, and daily front office operations. This role is ideal for a highly organized, customer-focused professional who can balance multiple priorities while handling sensitive information with accuracy, discretion, and professionalism.

Requirements

Four or more years of experience in office management, administration, accounting, finance, or a related operational role
Proficiency with Microsoft Office and experience using financial, accounting, student information, or business management systems
Sound judgment and demonstrated ability to handle confidential and sensitive information appropriately
Ability to successfully complete state and federal background checks and meet all applicable employment requirements

Nice To Haves

Bachelor’s degree in business, accounting, finance, administration, or a related field preferred
Previous experience in a school, education, childcare, or other family-centered environment preferred
Strong organizational, time-management, and problem-solving skills with exceptional attention to detail
Excellent written and verbal communication skills and the ability to build positive relationships with families, employees, and school leaders
Ability to prioritize competing responsibilities and maintain accuracy in a fast-paced school environment
Professional, collaborative, and customer-focused approach

Responsibilities

Manage tuition collection and follow up professionally and consistently on past-due accounts
Establish and maintain student accounts in support of enrollment and ongoing school operations
Maintain accurate financial, student, administrative, and office records
Assist with budget tracking, account reconciliations, financial reporting, and audit preparation
Provide guidance and administrative support related to accounting and financial procedures
Complete required agency and government documentation accurately and within established deadlines
Partner with school leadership and staff to support efficient daily campus operations
Manage front office responsibilities and provide responsive, professional customer service to families and visitors
Safeguard confidential student, family, employee, and financial information
Prepare records and supporting documentation for audits, compliance reviews, and reporting requirements
Maintain a clean, organized, and professional front office environment
Model and uphold Merryhill School policies, procedures, and commitment to a family-centered culture