Office Manager

McCann Industries•Addison, IL

About The Position

McCann is seeking an Office Manager in the Finance & Accounting department to support back-office accounting and administrative functions, including accounts receivable, accounts payable, bank reconciliations, fleet administration, vehicle plates and stickers with the Secretary of State, and payroll. The role suits a detail-oriented generalist who can work efficiently in a fast-paced environment and manage recurring deadlines across several functions. The Office Manager processes bi-weekly payroll and supports payroll reconciliation, year-end filings, union calculations, and HRIS administration. The role also handles customer payments and billing follow-up, vendor invoices and statements, monthly bank and credit card reconciliations, vehicle and equipment registrations, and general office operations. Additional duties may be assigned. McCann’s stated values are Integrity, Respect, Reliability, and Urgency. The company describes its work as serving contractors and municipalities with supplies, equipment, and support, and exceeding the expectations of customers, associates, and partners.

Requirements

Associate degree in accounting or business, or equivalent work experience.
Working knowledge of payroll tax rules and wage-and-hour requirements.
Proficiency in Microsoft Excel, Outlook, and Word.
Ability to handle confidential information with discretion.
Valid driver's license.
Strong attention to detail and accuracy with numbers.
Organized and able to manage recurring deadlines across several functions.
Clear written and verbal communication with employees, customers, and vendors.
Ability to work independently and solve problems without close supervision.

Responsibilities

Process bi-weekly payroll, including gathering timesheet approvals and accounting for overtime and PTO.
Assist with HRIS management, including new-hire profiles, terminations, and pay-rate changes.
Support payroll reconciliation and year-end filings.
Prepare monthly union calculations and filings.
Post customer payments and apply cash to open invoices in IntelliDealer.
Review the accounts receivable aging report weekly and follow up on past-due accounts.
Issue customer statements, answer billing questions, and resolve disputes.
Enter, code, and match vendor invoices to purchase orders and receiving records.
Maintain vendor files, scan and upload documents including W-9s, and prepare 1099s at year-end.
Reconcile vendor statements and resolve billing discrepancies.
Reconcile company bank and credit card accounts monthly.
Research and clear outstanding items, deposits in transit, and bank errors.
Record bank fees, interest, and transfers in the general ledger.
Support month-end close and provide reconciliations to management.
Process title, registration, plate, and sticker renewals for company and customer vehicles and equipment with the Secretary of State.
Track renewal dates and submit paperwork before expiration.
Maintain title and registration files and resolve state notices.
Maintain an inventory of company vehicles, including VINs, plates, titles, and assigned drivers.
Manage vehicle insurance cards, fuel cards, and tolls, and review fleet expenses.
Coordinate vehicle acquisitions, disposals, and accident or claim reporting.
Oversee office operations, supplies, and vendor relationships.
Perform other duties as assigned.