Office Manager

Amadeus • Orlando, FL

11d • Onsite

About The Position

The Office Manager supports smooth day-to-day operations across two office locations in the Orlando area, serving as the primary onsite representative for workplace operations, facilities coordination, vendor management, safety and security programs, employee experience, and general office services. Working with onsite leadership, employees, corporate functions, and external partners, the role helps maintain a safe, efficient, and professional workplace while balancing hands-on operational execution, relationship management, problem-solving, and employee support.

Requirements

• At least three years of relevant experience in office management, workplace operations, facilities management, hospitality, property management, business operations, or a related field; a combination of education and experience demonstrating the ability to succeed in the role will also be considered.
• Experience coordinating vendors, facilities services, and workplace-related projects.
• Experience with invoices, purchase orders, budgets, or expense tracking.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail, with the ability to manage competing priorities and deadlines.
• Professional, service-oriented approach to problem-solving and stakeholder support.
• Ability to work onsite five days per week and travel between the Maitland and Orlando Airport-area offices.

Responsibilities

• Manage day-to-day operations across assigned office locations, ensuring workplaces remain safe, functional, professional, and well maintained.
• Conduct regular workplace inspections, identify operational needs, and coordinate timely corrective actions.
• Coordinate repairs, preventive maintenance, vendor visits, and facility service requests.
• Serve as the primary onsite contact for building management, landlords, contractors, and service providers.
• Support office moves, renovations, furniture installations, space changes, and other workplace projects.
• Manage vendor, supplier, and service-provider relationships, monitor service quality, and follow up on performance or delivery issues.
• Prepare and process purchase orders, invoices, and expense documentation in accordance with company requirements.
• Support office budget planning, forecasting, and expense tracking.
• Partner with onsite leadership and corporate functions to support workplace safety, security, and emergency preparedness requirements.
• Serve as the local site coordinator for crisis management, emergency response, and business continuity activities, as assigned.
• Coordinate visitor management, building access, and workplace security processes.
• Act as a trusted point of contact for facilities, workplace services, and office procedures.
• Develop reports for Regional Management and Corporate teams, as needed, summarizing office status, key data, and relevant insights.
• Support onboarding and workstation readiness for new employees and internal moves.
• Collaborate with onsite leadership, People & Culture, Finance, Procurement, Digital & Technology Services, and other corporate functions to support business needs.
• Collaborate with Office Managers and Workplace Operations colleagues across NORAM to promote consistent processes, shared standards, and best practices.

Benefits

• Competitive remuneration.
• Individual and company annual bonus.
• Vacation and holiday paid time off.
• Health insurance and other competitive benefits.
• Professional development and online technical and soft-skills training.
• Learning opportunities through on-the-job training, formal learning activities, and interactions with colleagues.
• Supportive work environment that values employees' personal and family life.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed