Office Manager

INTERA Careers•Richland, WA

11d•$60,000 - $70,000•Onsite

About The Position

INTERA Incorporated is seeking an Office Manager for an in-office role in Richland, Washington. The position coordinates day-to-day operations across the main office and an annex, helping maintain a welcoming, organized workplace and serving as an approachable resource for employees and a welcoming first point of contact for clients and visitors. The role combines employee support, office operations, facilities coordination, and event support. Success requires initiative, sound judgment, problem-solving, adaptability, and the ability to work independently while collaborating across the organization. The Office Manager maintains shared spaces and supplies, handles purchasing and vendor coordination, supports mail and shipping, coordinates workspace changes and new employee setups, and partners with facilities and Health & Safety. The role also supports employee onboarding and office culture, coordinates meetings and interviews, assists with company events and business travel arrangements, tracks government badging and required training, and provides support to HR, IT, and Accounting as needed. The listed salary range is $60,000–$70,000.

Requirements

Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills and attention to detail.
Excellent interpersonal, verbal, and written communication skills.
Professional, dependable, and service-oriented mindset.
Self-motivated, able to work independently, and able to collaborate effectively with employees across the organization.
Strong time-management skills and flexibility to adapt to changing priorities.
Comfort performing physical and hands-on tasks, including setting up meeting and event spaces and transporting office supplies and materials.

Nice To Haves

2–4 years of experience in office management, workplace operations, administrative support, hospitality, customer service, or a related role.
Experience planning and executing employee events, meetings, and office activities.
Experience supporting professional services, consulting, engineering, scientific, or other technical organizations.

Responsibilities

Own daily office operations and keep common areas, kitchens, conference rooms, and shared spaces organized, supplied, and ready for use.
Maintain office supply inventories and procurements, reconcile the corporate purchase card, and periodically evaluate vendor pricing for cost-efficiency.
Serve as the primary point of contact for mail services, shipping and receiving, and occasional local errands.
Liaise with vendors and service providers to maintain office equipment and manage service provider relationships.
Coordinate with building management and the Manager of Facilities and Administration on maintenance and facility needs.
Coordinate office moves, workspace changes, furniture and equipment purchases, and new employee setups with IT and facilities staff.
Partner with Health & Safety on workplace safety activities and periodic emergency evacuation drills.
Build positive relationships with employees and serve as a resource for day-to-day office needs, supporting an inclusive and welcoming work environment.
Welcome clients, visitors, and colleagues from other offices.
Partner with HR and IT to prepare workspaces, support onboarding and orientation, and introduce new hires to office procedures and resources.
Coordinate community outreach opportunities with employees and office leadership and represent INTERA at local activities as appropriate.
Coordinate meetings, conferences, and seminars, including scheduling, room setup, catering, technology checks, and support for virtual or hybrid participation.
Coordinate interview scheduling and logistics with the Talent Acquisition Recruiter and hiring managers, helping ensure a positive candidate experience.
Provide hands-on planning, setup, execution, and operational support for company events and office initiatives as needed.
Assist with employee hotel and rental car arrangements for business travel as needed.
Track employee government badging and trainings required for badging.
Support and coordinate with HR, IT, and Accounting departments as needed.