Office Manager

I-Grace•Los Angeles, CA

3d•$72,000 - $85,000•Onsite

About The Position

The Office Manager, West Coast is a key operational role based in I-Grace’s Los Angeles office. Reporting to the Executive Vice President, this position serves as the primary liaison between Corporate and the West Coast team. The role combines office management with hands-on construction operations support, helping keep the Los Angeles office running smoothly while supporting field operations, compliance, and accounting. The Office Manager is expected to take a proactive, highly organized approach and ensure the West Coast team is well supported and that work reflects I-Grace’s standards. The position oversees office facilities, technology, supplies, vendors, workflows, and employee support, while also assisting with field-office setup, project storage, safety and compliance documentation, fleet management, and accounting administration. It partners with HR on onboarding, employee administration, and training, and coordinates calendars, meetings, travel, and visits from the New York team. The ideal candidate is a polished, resourceful professional who takes ownership of details, anticipates needs, and brings a calm, solutions-first approach in a fast-paced environment. The position offers broad exposure to construction operations, compliance, finance, and administration.

Requirements

At least 5 years of experience in a fast-paced office environment.
Proficiency in Microsoft Office Suite.
Strong working knowledge of general accounting practices and an understanding of HR procedures.
Excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously.
Clear, professional communication skills and strong attention to detail.
Availability to respond to office emergencies as needed to ensure business continuity and workplace safety.

Nice To Haves

Construction experience, ideally in residential construction.
Experience with Microsoft Project, Procore, and Sage 300/Timberline.

Responsibilities

Serve as the West Coast liaison for subcontractor insurance and prequalification.
Standardize and manage field-office setup, including furniture, equipment, technology, and safety inspections.
Arrange and manage project storage facilities, ensuring consistency in agreements, insurance, security, and access.
Maintain incident reporting, construction filing systems, and compliance documentation.
Act as liaison between Corporate and the West Coast office, supporting implementation of company policies and initiatives.
Uphold safety and loss prevention standards across office, storage, and parking facilities.
Oversee fleet management and coordinate with outside service providers, including IT support and insurance companies.
Support the accounting department with accounts payable, accounts receivable, and general administrative invoicing.
Manage and expedite corporate card receipts and expense documentation.
Oversee the Los Angeles office, including facilities, technology, supplies, and vendor relationships.
Refine administrative workflows and implement best practices to improve efficiency.
Partner with HR on company-wide onboarding, employee administration, and training programs.
Manage office calendars, meeting logistics, travel arrangements, and visits from the New York team.
Respond to office emergencies as needed to ensure business continuity and workplace safety.

Benefits

Medical, dental, and vision insurance, including virtual visits and health advocate availability.
401(k) with company match.
Generous paid time off.
Professional development opportunities.
Accident, Critical Illness, and Hospital Indemnity Insurance.
HSA and FSA.
$50,000 employer-paid life insurance.
Commuter benefits.
Legal Plan benefits.
Identity and Fraud benefits.
Pet Solution benefits.
Employee referral bonus.
Employee Assistance Program.
Home and Auto discounts.