Office Manager

Alamosa County•Alamosa, CO

6d•$23 - $25

About The Position

The Office Manager performs administrative, secretarial, clerical, and public-contact duties for the Alamosa County Road and Bridge Department, supporting compliance with local, state, and federal guidelines. The role maintains department financial records and databases, project and equipment records, filing systems, time sheets, and correspondence; processes accounts payable; supports procurement and vendor communications; prepares public notices and invoices; and provides information to county officials and the public. The employee also assists with special projects and programs and performs other assigned duties. The position is non-exempt and reports to the Road & Bridge Director. The listed salary is $23.00–$25.00 per hour, depending on experience. Work may involve varying shifts, nights, weekends, and holidays, as well as outdoor work in varied and sometimes extreme weather, uneven terrain, noisy conditions, and moderate to heavy physical activity.

Requirements

High school diploma or GED, or one to three months of related experience and/or training, or an equivalent combination of education and experience.
Valid Colorado Driver’s License.
Must pass a pre-employment drug screen and background check.
Ability to speak effectively before groups of people.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to write speeches and articles for publication in a prescribed style and format.
Ability to solve practical problems and handle situations with limited standardization.
Ability to interpret written, oral, diagram, or schedule instructions.
Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply basic algebra and geometry concepts.
Ability to write routine reports and correspondence.
Ability to follow Alamosa County policies and procedures.
Ability to meet the stated physical requirements, including driving, working on uneven terrain and in varied weather, and frequently lifting up to 20 pounds and occasionally up to 40 pounds.
Ability to operate a computer keyboard and standard office equipment at an efficient speed.
Ability to communicate orally and in writing, with hearing and vision correctable to normal ranges.

Responsibilities

Answer and route telephone calls, provide the public with general information about department services, and relay complaints to appropriate supervisors while monitoring results.
Create and maintain financial records and databases for Road and Bridge projects, including accounting and required reports to the Colorado Department of Transportation.
Process department accounts payable items.
Maintain records required for the County to remain eligible for Highway Users Transportation Funds.
Maintain weekly time sheets and construction-project data related to construction, vehicle maintenance, material use, and road maintenance history.
Create and maintain Road and Bridge filing systems; enter, cross-index, classify, and file documents and correspondence.
Provide collected information to the Board of County Commissioners, County Administration, and the Road and Bridge Director as requested.
Prepare public notices, including notices to bid and road-closure notices, for publication or broadcast.
Accept bids for fuel, blades, culverts, and other materials; communicate with vendors and maintain files.
Order and purchase office supplies, fuel, tools, and other supplies as necessary.
Invoice outside agencies for fuel, signs, culverts, and other County services.
Maintain inventory records for Road and Bridge equipment, shop equipment, consumable tools and supplies, and office equipment.
Receive and route department mail and correspondence.
Prepare invoices for the finance office with appropriate financial codes.
Assist the Board of County Commissioners, County Administrator, and Road and Bridge Director with special projects or programs and coordinate related tasks and completion.
Perform other duties as assigned by the Board of County Commissioners.
Work the schedule assigned by the supervisor and arrive at work on time and ready to work.