Office Manager

Bunzl Career • St. Louis, MO

5d • Onsite

About The Position

The Office Manager, Imports oversees day-to-day administrative, operational, and office management functions supporting the Imports organization. The role partners with leadership and liaises with the Imports team, corporate departments, external vendors, and international offices to support business objectives and maintain an efficient, productive work environment. The position is full-time and in-office at the West County Office near Westport; it is not remote.

Responsibilities include office operations, employee onboarding coordination, calendar and meeting administration, vendor and facility relationships, travel and international travel documentation, budgeting and expense controls, procurement and maintenance of office assets, employee engagement activities, and coordination with corporate functions. The Office Manager also supports shipments and freight requests, participates in safety and facility initiatives, maintains records and procedures, and identifies opportunities to improve office processes and employee experience.

Requirements

• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience managing budgets, vendors, and office operations.
• Strong organizational, planning, and project coordination skills.
• Ability to manage multiple priorities with minimal supervision in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work professionally with employees at all organizational levels, external vendors, and international business partners.
• Strong problem-solving and decision-making abilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, accuracy, and follow-through.
• Ability to lead office initiatives and influence positive workplace culture.

Nice To Haves

• Bachelor's degree in business administration, management, or a related field preferred.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience coordinating international travel and visa/passport processes preferred.

Responsibilities

• Manage daily office operations and maintain an organized, efficient, professional work environment.
• Coordinate onboarding activities for employees in U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive and department calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain vendor and service-provider relationships, negotiate services, and ensure timely resolution of issues.
• Manage office supply inventory, purchasing, and expense controls.
• Develop, monitor, and administer the annual office operating budget, track expenses, and identify cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Liaise between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes to ensure compliance with travel requirements.
• Partner with Information Technology on equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives.
• Maintain departmental records, office procedures, and administrative processes.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Benefits

• Medical, dental, and vision benefits effective the first day of the month after 30 days.
• Paid time off, including vacation, sick, holidays, and personal time.
• 401(k) with generous company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level