Office Manager

Prairie Farms Dairy • O'Fallon, IL

3d

About The Position

The Finance Office Manager oversees daily accounting operations and office administration. The role manages accounts payable and receivable, payroll, bank reconciliations, monthly closing, financial reporting, and compliance with financial policies. It also supervises finance staff, supports audits, manages general ledger transactions and cash operations, and implements and maintains SAP FI/CO modules and their integration with other SAP modules.

Requirements

• High school diploma or equivalent.
• Previous office experience.
• Previous leadership experience.
• Basic computer skills, including experience with Microsoft Word and Excel.
• Proficiency with a ten-key calculator.
• Previous data-entry experience.
• Ability to work well with numbers.
• Good phone etiquette.
• Ability to work without direct supervision.
• Excellent leadership and interpersonal skills.
• Willingness to learn and accept coaching.
• Ability to communicate effectively verbally and in writing.
• Strong organizational skills.
• Ability to plan and execute operational activities.

Nice To Haves

• College degree.
• Previous dairy plant experience.
• Bachelor of Science in Microbiology, Biology, or Chemistry.

Responsibilities

• Manage day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and bank reconciliations.
• Perform monthly closing procedures, journal entries, and balance sheet reconciliations.
• Prepare financial statements, budget reports, and analyses to support company leadership.
• Oversee office operations, which may include vendor management, IT coordination, supplies, and facility management.
• Develop, implement, and maintain internal accounting policies and procedures to ensure compliance with standards.
• Hire, train, and supervise finance staff; assign tasks and review work performance.
• Serve as the primary contact for auditors and assist with annual financial audits.
• Manage general ledger master data and record financial transactions.
• Monitor cash flow, process electronic payments, and manage bank accounts, including bank statement integration.
• Implement and maintain SAP FI/CO modules and ensure integration with SAP SD and MM modules.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED