Office Manager

Ambient.ai • Redwood City, CA

51d • $80,000 - $90,000 • Onsite

About The Position

Ambient.ai is looking for a high-energy, proactive, and tech-savvy Office Manager who wants to wear many hats and to serve as the backbone of our daily operations. This role involves curating the office environment, architecting celebrations, and acting as the first line of support for the team.

Requirements

• Bachelor’s degree is preferred.
• 2+ years in Office Management, Event Management, or a similar high-touch operational role.
• Experience in a high-growth startup environment is a significant plus.
• Able to lift 25+ lbs.
• Self-starter who takes pride in their work and embodies 'Ambient Class' with discretion and a 'white-glove' standard.
• Proactive and operates with a sense of urgency, with a 'no task too small' attitude.
• High-level communicator, professional and discreet.
• Approachable and helpful, yet firm in maintaining office policies and budgets ('The Kind No').
• Expert in Google Suite (Sheets/Excel) and eager to use AI technology.
• Reliable and punctual, ensuring the team is set up for success.

Responsibilities

• Take full ownership of the office aesthetic, ensuring conference rooms are client-ready, the kitchen is pristine, and coffee is available.
• Own the new hire experience, ensuring timely laptop delivery, perfectly set up desks with swag, and a welcoming environment for new employees.
• Plan and organize creative events, manage company swag, and lead the Anniversary Recognition Program.
• Utilize Google Suite (Sheets, Slides), AI tools, and troubleshoot basic IT issues like Zoom rooms.
• Manage office expenses and vendor costs to optimize budget and identify savings.
• Provide an 'Ambient Class' experience for visitors, interviewees, and customers.
• Oversee workplace safety and regulatory compliance, including OSHA regulations and office security protocols.
• Support the India office by ordering supplies and coordinating onboarding.
• Act as the office lead for the replica weapon testing process.
• Manage and lead company meetings every Friday.
• Perform other duties as they arise.

Benefits

• Stock options
• Comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k plan)
• Flexible time off, including Winter Break
• The latest tech and awesome swag
• Opportunities to connect with co-workers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level