Office Manager

Groq•San Francisco, CA

6d•Onsite

About The Position

Groq is seeking an Office Manager to launch its new Palo Alto office and create an exceptional workplace experience. The role will coordinate workplace setup, vendors, IT readiness, and employee move-in logistics to support a smooth and timely opening. Once the office is operational, the Office Manager will own daily workplace operations and help establish a welcoming, organized, and engaging environment for employees, leaders, and visitors. This hands-on, highly visible role calls for initiative, urgency, attention to detail, and a commitment to a reliable, high-quality workplace experience that reflects Groq’s culture and supports its growing team. The position is onsite five days per week in Palo Alto / the San Francisco Peninsula, California. The stated U.S. total cash salary range, inclusive of potential bonus value, is $91,000–$117,600, with placement based on location, experience, skills, and internal compensation standards. International compensation may vary. Groq also offers a Long-Term Incentive Program and employee benefits. The role may involve access to technology or information governed by U.S. export control laws and requires candidates to meet applicable export-control eligibility criteria.

Requirements

4–6 years of experience in office management, workplace operations, facilities coordination, employee experience, or a related role.
Experience independently managing day-to-day office operations in a fast-paced or growing organization.
Strong organizational and project coordination skills, including the ability to manage multiple priorities, vendors, and timelines while maintaining attention to detail.
Experience managing vendor relationships, coordinating facilities services, and maintaining a welcoming, well-functioning office environment.
Experience organizing employee events, team gatherings, or workplace engagement activities.
A strong hospitality and service mindset, including experience supporting executives, visitors, or high-visibility workplace environments.
Excellent interpersonal and communication skills, sound judgment, professionalism, and discretion.
A proactive, resourceful, solutions-oriented approach, with the ability to anticipate needs, take initiative, and independently drive work forward.
Adaptability and comfort navigating ambiguity, changing priorities, and a fast-moving environment.
A hands-on mentality and willingness to take ownership of everyday workplace needs and larger projects.
Ability to work onsite five days per week in Palo Alto / the San Francisco Peninsula.
Must meet applicable export-control eligibility criteria, including qualifying as a U.S. Person or being eligible for an applicable export license where required.

Nice To Haves

Experience coordinating office openings, relocations, or workplace setup projects (preferred but not required).
A genuine passion for employee experience and creating workplaces where people feel connected, supported, and productive.

Responsibilities

Coordinate with Workplace, IT, Procurement, Security, and external vendors to prepare the Palo Alto office for employees and ensure a smooth, timely opening.
Coordinate office supplies, equipment, technology readiness, vendor services, and employee move-in logistics.
Manage daily office operations, including facilities requests, maintenance coordination, office supplies, kitchen stocking, and overall workplace readiness.
Serve as the primary onsite contact for property management, building services, facilities vendors, and other service providers.
Create and maintain a welcoming, polished, and organized environment for employees, executives, and visitors.
Coordinate workplace logistics for leadership meetings, executive visits, and important onsite gatherings.
Partner with People and other teams to organize office gatherings, celebrations, employee engagement activities, and other experiences.
Support new employees and visitors in navigating the office and accessing workplace resources.
Develop and maintain office procedures, vendor information, supply management practices, and operational documentation.
Proactively identify facilities issues, employee needs, and operational gaps, and take ownership of solutions.
Gather employee feedback, identify opportunities to improve workplace services and experiences, and implement practical improvements as the team grows.