Office Manager

AE Studio•Marina del Rey, CA

6d•$75,000 - $85,000•Onsite

About The Position

AE Studio is hiring an Office Manager to run its Marina del Rey office. This is a full-time, in-person role focused on keeping the office running smoothly and creating a welcoming environment that encourages people to come in. The role also supports team travel, company apartments, events, and—increasingly over the first months—personal assistant work for the CEO. The position reports to the Executive Operations Manager.

Requirements

Be based in or able to commute to Marina del Rey and work in the office Monday through Friday.
Have a car and a valid driver's license, as local driving is part of the job.
Have at least 3 years of experience in office management, operations, hospitality, or executive or personal assistant work.
Be highly organized and able to track many small tasks without dropping them.
Be warm and service-minded, with the ability to make a shared space feel looked after.
Handle confidential and personal information discreetly.
Write clearly and communicate effectively, including through Slack messages and vendor-negotiation emails.
Be fluent with Google Workspace and quick to learn new tools, especially AI tools.
Stay calm when plans change at the last minute and solve problems without a playbook.
Be comfortable with personal assistant work as part of the job from day one.

Nice To Haves

Experience running short-term rentals or furnished corporate housing.
Event or travel planning experience at a startup or technology company.
Experience with expense, invoicing, and booking tools.
Interest in AI alignment and the team’s research.

Responsibilities

Run daily office operations, including ordering team lunches, stocking the kitchen, setting up conference rooms, and managing building access and badges.
Manage vendors and on-site services, including cleaners, food and drinks, and maintenance; track and process invoices.
Maintain inventory of office supplies, equipment, and storage, and reorder items as needed.
Serve as the first point of contact for people working from or visiting the office.
Grow in-office attendance through recurring programming such as team lunches, game nights, and monthly office rewards.
Support the coworking spaces used by the team, working with the Chief of Staff.
Manage AE’s Los Angeles apartments, including reservations, cleaning, supplies, maintenance, guest welcome guides and agreements, and calendars.
Run the team travel request process and book flights, hotels, and ground transportation.
Coordinate logistics for visiting teams, including airport pickups and daily rides to the office.
Support the Executive Operations Manager with the annual company retreat, including travel bookings and on-the-ground logistics.
Plan happy hours and office events, including food, A/V, setup, and parking validation.
Organize birthday and work anniversary celebrations, including cakes and gifts.
Send welcome boxes to new U.S. teammates and help new Los Angeles teammates with parking and office access.
Handle client and internal gift requests.
Maintain checklists and use AI tools to automate repetitive work.
Provide day-to-day support to the CEO, including preparing and stocking his office, handling lunch, and managing personal logistics such as errands, appointments, household vendors, and reservations.
Manage personal travel with the same care as work travel.
Be reachable outside standard hours when something cannot wait.
Keep personal information confidential.

Benefits

Platinum health insurance, with AE covering 99% of the premium for the employee and dependents.
Dental and vision plans.
Health FSA.
401(k).
15 days of PTO per year.
11 paid holidays.
Lunch and a stocked kitchen at the office.
Annual team retreat.
Company laptop.
Equity in client projects and Skunkworks ventures, with terms described in the job posting.