Office Manager

Kids Junction • Madison, WI

4d

About The Position

Kids Junction is seeking an experienced and professional Office Manager to provide administrative support to center Administration and Directors through general office management and organization. The role interacts professionally with children, families, and staff and also supports the center with general non-administrative duties. The schedule is Monday through Friday, 7:00 a.m. to 4:00 p.m.

Kids Junction Preschool Learning Center is a family-run, faith-based preschool and childcare center serving families in the Madison area since 2004. Its work is guided by Christian values of love, respect, honor, integrity, kindness, and grace, with the stated mission of partnering with families to build strong mind, body, and Christlike character in infancy, preschool, and school-age children.

Requirements

• High school diploma or equivalent.
• Five to ten years of related work experience with progressive responsibilities in a professional office setting.
• Proficiency in Microsoft Office applications and willingness to learn other applications.
• Ability to foster teamwork and thrive in a collaborative environment.
• Excellent written and verbal communication skills and a high degree of professionalism.
• Strong customer service skills.
• Demonstrated adaptability and ability to pivot and multitask when needed.

Nice To Haves

• Associate's degree in office administration or business management.
• Experience providing administrative and/or logistical support in a childcare, daycare, or education setting.

Responsibilities

• Answer calls, greet visitors professionally and courteously, provide general information, respond to requests, and direct people to the appropriate person.
• Maintain child files for current, future, and past children; follow up with families about missing documents; monitor and update allergy lists; and ensure required medications are processed regularly and stored properly.
• Oversee the ProCare Engage system daily, ensure staff and children are accurately checked in, follow up with staff or parents as needed, help new families set up the system, and review and approve pictures entered by staff.
• Maintain logs for licensure procedures, medicine administration, accidents, lunch counts, and bus sheets.
• Maintain and organize general office spaces, including bulletin boards, office supplies, signage, and parent resources, and regularly clear the lost and found.
• Assist the billing department with accounts receivable and serve as the main backup for billing needs.
• Assist center Directors with inventory management and ordering diapers and other classroom supplies.
• Call families when Administration determines that a sick child should be sent home.
• Assist teachers with bathroom breaks as needed.

Benefits

• ICHRA medical plan contribution
• Dental and vision plans
• HSA matching
• Direct Primary Care plan
• 401(k) plan with employer matching
• Paid time off
• 10 paid holidays
• Employee childcare discount
• Cell phone program
• Professional learning and development, with additional development opportunities available
• Membership discount at the health club where Kids Junction is located
• Employee Milestone Recognition Program
• Free off-street parking
• Bus line and bike trail access

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED