Office Manager

Emerald Transformer•Waco, TX

14d•$60,000 - $65,000•Onsite

About The Position

The Office Manager provides day-to-day leadership for office support activities that enable efficient plant operations and accurate business administration. The role coordinates across Accounting, Sales, Operations, Corporate HR, customers, and vendors to ensure operational, financial, and personnel-related work is completed on time and accurately. The position requires managing multiple priorities independently, communicating effectively across all levels, and maintaining professionalism, accuracy, and follow-through in a fast-paced manufacturing environment. The Office Manager oversees office administration, including data entry and tracking, shipping, sales orders, customer billing, purchase orders, vendor invoices, monthly financial close activities, and accounts receivable review and collections. The role also supports Corporate HR processes and partners with site leadership on environmental and safety initiatives, training logistics, reporting requests, and performance tracking. The position is full-time and on-site in Waco, Texas, with a schedule of Monday through Thursday, 6:00 a.m. to 4:30 p.m. The role may require work outside normal business hours when needed to support operational requirements.

Requirements

High school diploma or equivalent required.
At least 4 years of office management experience in a fast-paced office environment.
Proficiency in Microsoft Office applications, with strong to advanced-intermediate Microsoft Excel capability.
Strong problem-solving, research, documentation, and issue-resolution skills, including the ability to follow complex tasks through to completion.
Effective written, verbal, and interpersonal communication skills, with the ability to work across all levels of the organization.
Strong organizational skills and attention to detail, with a focus on accuracy, efficiency, and accountability.
Ability to work independently, manage competing priorities, and adapt in a deadline-driven manufacturing environment.
Team-oriented approach with a strong sense of ownership and commitment to company success.
Ability to read, write, and comprehend written instructions, perform basic arithmetic, and use computer systems effectively.
Willingness to work outside normal business hours when needed to support operational requirements.

Nice To Haves

Bachelor's degree in Accounting, Business Administration, or a related field.

Responsibilities

Coordinate daily office and process-related activities with Accounting, Sales, and Operations, including work tied to critical end-of-month deadlines.
Oversee office administration activities, including data entry and tracking, shipping, sales orders, customer billing, purchase orders, and submission of vendor invoices to corporate accounts payable.
Ensure monthly financial activities are finalized and submitted to Accounting according to required close timelines.
Review accounts receivable aging and coordinate collections efforts across departments to resolve customer issues, recover outstanding payments, and improve future billing outcomes.
Support Corporate HR processes by submitting new-hire paperwork, approving weekly payroll entries, and assisting with plant-level personnel activities.
Partner with site leadership on environmental and safety initiatives, training logistics, special reporting requests, and performance tracking.
Maintain professional, respectful, and courteous communication with employees, customers, vendors, and internal business partners.