Office Manager

EffectiveHiring•San Francisco, CA

3d•Remote

About The Position

A small California real estate law firm is seeking an Office Manager to keep case-related assignments and firm projects moving. The role works directly with the principal attorney and coordinates across attorneys, paralegals, and legal assistants. It starts part-time, with the potential to grow to full-time as the firm’s needs evolve. The position is fully remote and pays starting at $60.00 per hour.

Requirements

Experience managing operations, coordinating projects, or supervising workflows in a law firm or another deadline-driven professional services setting.
A track record of following up across levels of seniority with tact and persistence, including when an attorney’s review or decision is holding up the next step.
Strong written communication.
Sound judgment about when to escalate.
Discretion with confidential client and personnel information.
Comfort using shared task trackers and practice management tools.

Nice To Haves

Litigation firm experience.
Familiarity with Clio or comparable software.

Responsibilities

Maintain a shared task tracker that identifies each assignment’s owner, due date, status, and next step.
Review open assignments each workday and follow up with responsible team members before deadlines slip.
Confirm that work was delivered and required reviews or handoffs occurred before closing tasks.
Coordinate handoffs among attorneys, paralegals, and legal assistants; identify missing information, approvals, and workload conflicts; and bring time-sensitive issues to the principal attorney with a clear next step.
Monitor internal litigation milestones, including draft preparation, attorney review, and filing or service handoffs, while coordinating with the responsible attorney, who retains responsibility for legal decisions and deadlines.
Lead a brief weekly operations meeting focused on priorities, upcoming deadlines, overdue assignments, and decisions needed.
Provide the principal attorney with a short written update identifying where intervention is needed.
Work with the principal attorney to set expectations for status updates and turnaround times.
Flag recurring delays, help identify their causes, and coach the team on better handoffs and follow-through.
Document recurring workflows and train staff on the firm’s task management process.