Office Manager 1, Facilities Services

Houston Independent School District•Houston, TX

17d•$50,000 - $70,000•Onsite

About The Position

Under general supervision, performs standard and some advanced secretarial and/or administrative duties, as well as independent project assignments, usually for a manager/senior manager. Completes operational requirements by scheduling and expediting maintenance requests, creates shopping carts, and processes time and labor requests. Position requires knowledge of district’s policies and procedures as well as the department’s guidelines and practices.

Requirements

High School Diploma or GED
1 to 3 years of work experience
OneSource
SAP
HTML
Microsoft Office
CAD
Chancery
Office equipment (e.g., computer, copier)

Responsibilities

Drafts and prepares correspondence to include letters, memos, matrices for display of statistical reports, forms, and minutes of meetings.
Creates and maintains databases.
Utilizes (OneSource) SAP for various reporting activities, requisitions, or work orders.
Assignments may involve research of historical data or information.
Processes communications for district wide dissemination.
Assembles and monitors all files, records, calendar of appointments, and other related events.
Processes payroll documents for status and salary changes and resolves payroll/work history discrepancies.
Receives calls, assists callers or re-directs inquiries to the appropriate individual or department.
Schedules appointments for department management and staff.
Performs other job-related duties as assigned.