Office Manager – Jackson EI/ECSE - Douglas ESD
About The Position
Douglas Education Service District is seeking a highly motivated, detail-oriented, computer-proficient Office Manager for its Jackson Early Intervention/Early Childhood Special Education (EI/ECSE) department in Medford, Oregon. The position works 225 days per year, five days per week, and eight hours per day, beginning immediately. The starting salary is $26.34–$33.95 per hour, with placement dependent on relevant, verifiable experience. The Office Manager collaborates with the Douglas ESD Business Office and Human Resources and serves as Jackson County’s initial contact for personnel and accounting operations. The role is the central information source for Jackson EI/ECSE program elements related to child records and files, Medicaid billing, and office procedures. It also provides independent administrative support to Program Administrators and/or the Director, applying program policies and relevant state, federal, and agency requirements.
Requirements
- Advanced knowledge of computer use and Microsoft Office 365.
- Attend work regularly and as scheduled.
- Ability to perform all job functions with or without reasonable accommodation.
Nice To Haves
- Associate degree preferred, or at least two years of experience in a school setting and district office work experience preferred.
- Advanced demonstration and knowledge in several areas of the position.
Responsibilities
- Work collaboratively with Douglas ESD central office personnel on employment applications, personnel records, work calendars, timecards, and AESOP leave reports.
- Relay information according to established agency procedures and stay informed about changing policies and procedures.
- Assist with orientation of new Jackson EI/ECSE employees as directed by Douglas ESD central office Human Resources and Business Office.
- Train administrative assistants on ESD platforms, including ECWEB and Visions.
- Coordinate administrative assistants’ work and schedules, and delegate appropriate administrative support activities.
- Provide input when requested for annual performance reviews of receptionists and secretaries.
- Provide administrative assistance to the Program Director.
- Assist with monitoring program budgets and expenditures, and create and process contracts, purchase orders, and invoices.
- Develop required quarterly reports for school districts, Douglas ESD, and ODE.
- Apply knowledge of agency rules, policies, and procedures.
- Oversee the maintenance of various office records.
- Maintain professional rapport with coworkers, constituent districts, and the public.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
