Office Manager

Tesoro Group•Baton Rouge, LA

About The Position

The Office Manager oversees the local office’s day-to-day administrative operations and facilitates a range of administrative services to help ensure the office operates efficiently and productively. The role supports local staff and leadership, coordinates office operations and events, and serves as a liaison with corporate service teams and vendors. Target salary requirements are $23–$25; the posting does not specify the pay period.

Requirements

Two-year degree and 5+ years of experience are preferred.
Proficiency with Microsoft Office Suite, ERP systems, and the company intranet.
Effective written and verbal communication skills.
Ability to use critical thinking and judgment to resolve problems and issues independently.
Ability to multitask, work under pressure, and meet deadlines.
Good organizational skills.

Nice To Haves

A two-year degree.
5+ years of experience.

Responsibilities

Prepare, monitor, and manage variable office expense budgets, such as office supplies and employee relations expenses.
Share information and updates with local staff at monthly town hall meetings.
Manage the activities, performance, and training of local administrative staff who are not managed through a division.
Coordinate candidate interview visits on behalf of project managers and Human Resources.
Oversee accommodations for office visitors, including employees, clients, and vendors.
Work with Corporate HR, IT, and others to provide a seamless onboarding experience for new hires and promotions within the office.
Solicit, select, and manage office vendors and suppliers.
Prepare reports, invoices, letters, financial statements, and other documents as needed.
Work with local leadership to coordinate internal and client meetings.
Coordinate office events.
Provide staff with subject-matter assistance on the company ERP system, Deltek Vision / Vantagepoint.
Assist project managers with RFPs and project submittals as needed.
Engage Corporate Service leadership for support in meeting office objectives.
Facilitate office IT services as a liaison to the IT infrastructure team.
Handle confidential and non-routine information as needed.
Represent the office within Westwood’s Safety and Health & Wellness groups.
Manage the office Giving Back budget and activities.
Monitor office space and seating status.
Perform other duties as assigned.