Office Manager

Tombot•Santa Clarita, CA

27d•$35 - $45•Onsite

About The Position

The Office Manager plays a key role in supporting Tombot’s operations and workplace environment. This position is responsible for managing day-to-day office operations, supporting executive leadership, coordinating recruiting logistics, and helping create a workplace where employees can do their best work. This role owns the overall function of how the workplace runs. That includes keeping daily operations organized, ensuring employees have what they need to be effective, and solving operational problems as they arise. The ideal candidate is highly organized, proactive, and comfortable rolling up their sleeves to solve problems ranging from vendor coordination to improving workspace layout.

Requirements

Degree in Business Administration, Operations Management, Hospitality Management, or equivalent practical experience.
3+ years of experience in office management or operations roles with progressive responsibilities.
Experience managing vendors, office facilities, and team environments.
Strong organizational and coordination skills.
Ability to manage multiple priorities in a fast-moving environment.
Strong written and verbal communication skills.
Ability to proactively identify and solve operational problems.
Professional presence when interacting with others, especially candidates, visitors, and vendors.
Willingness to be hands-on when the work requires it.
Comfort with working independently and in a team environment, as appropriate.
Applicants must be authorized to work in the United States.
Must have own transportation to travel for office related errands, as needed.

Nice To Haves

Experience managing office moves, expansions, or facility transitions.
Experience working in a startup or fast-growing company.
Experience coordinating recruiting logistics.
Experience supporting executive leadership.

Responsibilities

Ensure daily office operations run smoothly between Tombot’s workplaces, maintaining an organized, functional, and welcoming environment for employees and visitors.
Identify operational issues early and drive resolution by coordinating with internal teams and vendors until the issue is fully addressed.
Manage relationships with building management and service providers (maintenance, cleaning, security, etc.), ensuring issues are resolved quickly and service quality remains high.
Partner with the Director of IT to ensure the office environment supports collaboration, product development, and reliable technology infrastructure.
Coordinate onboarding logistics, office deliveries, and operational documentation to support day-to-day business operations.
Plan and coordinate workspace layout, furniture installation, office improvements, and supply management to ensure employees have the tools and environment needed to work effectively.
Roll up sleeves when needed to assemble furniture, troubleshoot office issues, and help keep the workspace running smoothly.
Plan and execute occasional employee functions to support Tombot’s positive work environment.
Handle and prioritize support requests from multiple sources.
Partner with HR to manage the hiring process, ensuring a positive candidate experience.
Coordinate interview scheduling between candidates and hiring managers to ensure a smooth and organized hiring process.
Welcome candidates visiting the office, provide tours, and ensure a positive first impression of Tombot’s mission and culture.
Provide administrative support to the CEO; tasks include but are not limited to calendar and travel scheduling, coordinating meetings, and helping track follow-up actions.
Support operational priorities by helping organize communication, materials, and other logistics.