Office Manager

Breakthru Beverage Group•St. Louis, MO

11d•Onsite

About The Position

This position is responsible for coordinating and facilitating the flow of communications, both oral and written, between administrative staff, sales teams, and suppliers/vendors. The role involves managing administrative and office staff, overseeing the front desk, managing outside janitorial services, and coordinating administrative sales for sales divisions. The Office Manager will also oversee onsite printing and shipping staff, coordinate office furniture updates, and provide direction to third-party staff in the building. Key responsibilities include managing all office operations, setting and managing the office budget, ensuring office-based systems are in working order, developing and implementing office procedures, and handling office layout planning and moves in partnership with IT. The role also involves managing office access, scheduling maintenance, developing and managing events, and ensuring the success of supplier events. Additionally, the Office Manager will administer the Will Call process, ensuring orders are processed correctly and promptly communicated to sales staff. Administrative tasks include managing the schedules of the EVP and head leadership team, publishing and updating the state SharePoint site, coordinating event tickets, and processing purchase requisitions. Other duties may be assigned by the supervisor.

Requirements

Bachelor’s degree in related field and/or equivalent training and work experience
Minimum of 2 year of experience in administration and management
Proficient PC skills using MS Office and other various computer programs including presentation software
Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
Analytic and Reporting skills
Utilize sound judgement and problem-solving skills
Ability to work in fast-paced, high-volume, team environment

Nice To Haves

Beverage Industry experience
Experience working and leading outside venders

Responsibilities

Manage administrative and office staffs
Manage the front receptionist and coverage for the front desk
Manage outside janitorial team. Assign duties and address service issues as needed.
Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employees
Oversee onsite printing and shipping staff ensuring they meet the needs of Breakthru
Coordinate updating of office furniture by outside vendor
Provide direction to any third-party staff in the building for meetings or maintenance
Oversee and manage all office operations
Set and manage the office budget, including supply inventory
Ensure all office-based systems are in working order
Develop, implement, and manage office procedures
Complete all office layout planning and moves, partnering with IT for completion of these moves
Manage office access to include badges
Schedule appropriate maintenance is performed (HVAC, pest, etc)
Develop and manage events
Ensure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the event
Create events in conjunction with the AEC to drive associate engagement
Coordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event.
Ensure all will call orders are processed correctly and in a timely manner
Prompt communication with sales staff regarding will calls
Manage the EVP and head leadership team’s schedules
Publish and update the state SharePoint site
Coordinate all event tickets for suppliers and internal employees
Create, process, follow-up, and approve purchase requisitions