Office Manager

Allegiance Industries•Columbia, SC

About The Position

The Office Manager coordinates and maintains daily office operations and provides administrative support across departments. The role serves as a central resource for office needs, supporting scheduling, supplies, records, communications, vendor coordination, and other administrative tasks to help the organization operate efficiently. Responsibilities include maintaining a clean, safe, functional office; greeting visitors, clients, and vendors; coordinating building access; managing office supplies and equipment; arranging maintenance and repairs; coordinating deliveries and mail; serving as the primary contact for vendors and service providers; organizing office events; and running errands as needed. The position also provides HR and systems support, including answering calls, maintaining physical and digital filing systems, assisting with new-site setup and onboarding, coordinating participation in external groups, creating and training system users, managing geofences and push-reports, reconciling insurance invoices, and preparing a monthly newsletter. Payroll and financial support includes updating monthly budgets in Paycom, assisting with timesheets and certified payroll reports, scanning invoices, administering credit cards, mailing checks, completing credit-reference and new-customer forms, supporting sales RFPs, and performing data entry. Special projects and other duties may be assigned. Allegiance Industries is a founder-led, debt-free facilities services company founded in 1988 and headquartered in Columbia, South Carolina. It operates across 26 states with approximately 2,300 team members and provides Janitorial, Security, Electrical, and Facility Management services through its own trained crews.

Requirements

Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Problem-solving and decision-making skills.
Proficiency with Microsoft Office.
Basic budgeting skills.
Ability to multitask and prioritize.

Responsibilities

Ensure the office is clean, safe, and functional.
Greet visitors, clients, and vendors and coordinate building access.
Manage office supplies and equipment, including ordering when necessary.
Coordinate office maintenance and repairs.
Organize and schedule deliveries; package and ship items; notify staff when packages arrive.
Serve as the main point of contact for vendors and service providers.
Organize office events, coordinate calendars, and order supplies or meals.
Sort and distribute mail and perform errands as needed, including DMV visits, weekly PO Box mail pickup, and county tax payments.
Answer incoming calls and maintain physical and digital filing systems.
Assist with new-site setup, including adding jobs or locations to HRSI, maps, and SharePoint.
Assist with onboarding, including scheduling drug screens and organizing specialized training.
Coordinate participation in external groups, including electrical apprenticeship activities.
Manage, create, and train system users; create geofences as needed; and manage push-reports.
Reconcile insurance invoices and create and submit the monthly newsletter.
Update monthly budgets in Paycom and assist with timesheets.
Assist with weekly certified payroll reports, including mailing and online submissions.
Scan invoices to files, review and administer credit cards, and mail weekly checks.
Complete credit-reference requests and new-customer forms, support sales RFPs, and perform data entry.
Complete special projects and other duties as assigned.